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| Section | Weight | Objectives |
|---|
| Legal and regulatory considerations | 10-15% | - Legislation affecting requirements definition
- 1. Procurement regulations, competition law, standards
- Sustainability and ethical requirements
- 1. Environmental, social, ethical criteria
|
| Use specifications in procurement and supply | 20-25% | - Sources for developing specifications
- 1. Suppliers, industry benchmarks, regulatory requirements
- 2. Internal stakeholders, technical experts, standards bodies
- Types of specifications
- 1. Drawings, samples, brands, technical standards
- 2. Output/outcome-based specifications
- 3. Conformance vs performance specifications
- Advantages and limitations of specification types
- 1. Risk, cost, flexibility, supplier innovation impact
|
| Stakeholder management in defining needs | 15-20% | - Identify and classify stakeholders
- 1. Internal vs external stakeholders
- 2. Power/interest matrix and engagement strategies
- Communicate and consult with stakeholders
- 1. Resolving conflicting requirements
- 2. Methods for gathering requirements
- Align needs with organisational objectives
- 1. Strategic alignment and value contribution
|
| Devise a business case for requirements sourced externally | 20-25% | - Interpret financial budgets for purchase control
- 1. Purpose and structure of budgets
- 2. Cash flow and cost entries
- 3. Budget performance and variance management
- Influence of business needs on procurement decisions
- 1. Procurement's role in developing business cases
- 2. Types of purchase: new, modified rebuy, straight re-buy
- 3. Impact of business needs on purchase types
- Criteria for creating business cases
- 1. Costs, benefits, options, alignment, timescales
- 2. Benchmarking requirements
- Estimate costs and prices for procurement activities
- 1. Direct and indirect costs
- 2. Total cost of ownership / whole life costing
- 3. Cost estimation and budgeting methods
- 4. Market data sources for cost/price information
|
| Market management in procurement and supply | 20-25% | - Assess market forces and trends
- 1. Global vs local market conditions
- 2. Supply and demand dynamics
- 3. Technological, legal, economic, social factors
- Evaluate market information sources
- 1. Industry reports, government data, trade journals
- 2. Supplier intelligence and market research
- Analyse market structures and competition
- 1. Impact of market structure on procurement strategies
- 2. Perfect competition, monopoly, oligopoly, monopolistic competition
|
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CIPS Defining Business Needs Sample Questions (Q138-Q143):
NEW QUESTION # 138
Azram, a procurement analyst, has been tasked with applying whole life asset management when purchasing a piece of laboratory equipment. Was this the correct course of action?
- A. No, because this covers various transactional costs
- B. Yes, because this considers all associated costs
- C. No, because this considers the costs of quality
- D. Yes, because this focuses only on the price of the equipment
Answer: B
NEW QUESTION # 139
Which of the following is the new technology that has impact on manufacturing sector?
- A. Robotics
- B. Blockchain
- C. E-commerce
- D. Social Media
Answer: A
Explanation:
Robots in manufacturing help to create jobs by reshoring more manufacturing work. Robots protect workers from repetitive, mundane and dangerous tasks, while also creating more desirable jobs, such as engineering, programming, management and equipment maintenance.
LO 2, AC 2.1
NEW QUESTION # 140
This is the information on an organisation's activities over the past year
* Sale were $5,000,000. The value of accounts receivable was $450,000 at the start of the year and $525,000 at the end of the year
* The value of direct costs was $2,500,000 and 75% of this was bought on credit
* Indirect costs were $3,000,000 and 25% of this was bought on credit
* During the year the organization spent $1,500,000 on new assets and sold $150,000 of old assets.
$1,000,000 of the spend on assets was funded by a bank loan
* The organization declared a dividend of $200,000 at the end of the year but this was not paid for another two months
* Opening balance was $175,000
Which of the following is the bank balance of that organization at the end of the year?
- A. $1,875,000
- B. $1,700,000
- C. $2,025,000
- D. $1,675,000
Answer: A
Explanation:
In this question, you should understand the concept of cash flow and formula of cash flow. Cash flow calculates the physical money moving in and out a company's bank balance. The cash flow from sale activity is:
cash flow from sale = account receivable at beginning of the year + revenue - account receivable at the end of the year = $450,000 + $5,000,000 - $525,000 = $4,925,000
75% of direct costs was bought by credit, therefore, the company spent 25% on direct cost: -$2,500,000*25
/100 = -$625,000
25% of indirect costs was bought on credit. Cash flow out on indirect costs is: -$3,000,000*75/100 =
-$2,250,000
Company spent $1,500,000 on new assets funded by a loan of $1,000,000. Cash flow out from this activity is
-$500,000
Company received $150,000 from selling old assets
Dividends have not been paid for another 2 months, thus, they are not accounted as cash flow out.
The bank balance at the end of the year is: $175,000 + $4,925,000 - $625,000 - $2,250,000 - $500,000 +
$150,000 = $1,875,000
LO 1, AC 1.4
NEW QUESTION # 141
Sam has recently joined Spahn Farm Foods (SFF) as a procurement manager. She has instructed her team to develop and distribute a standard specification template for business stakeholders to use when requesting purchases. How would this benefit SFF?
- A. Use of a standard template would prevent fraudulent purchases from being made by stakeholders
- B. Use of a standard template would reduce the amount of negotiation required on the terms and conditions of the contract
- C. Use of a standard template would allow buyers to quickly identify any missing information
- D. Use of a standard template would mean suppliers will be more willing to negotiate on the cost of the product
Answer: C
NEW QUESTION # 142
A company assembles a large number of components into a series of finished products. The company has decided to add more finished products to its product range. They have decided that one of the current components will be used in the new range. What is this process known as?
- A. Variety reduction
- B. Standardisation
- C. Value analysis
- D. Value engineering
Answer: B
NEW QUESTION # 143
......
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