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PRINCE2 PRINCE2-Practitioner Exam Syllabus Topics:

Section	Weight	Objectives
PRINCE2 Processes	30%	- Managing a Stage Boundary - Managing Product Delivery - Directing a Project - Starting up a Project - Closing a Project - Initiating a Project - Controlling a Stage
PRINCE2 Themes	40%	- Organization - Progress - Risk - Quality - Business Case - Plans - Change
Tailoring PRINCE2	10%	- Adapting to project size, complexity and context - Tailoring principles, themes and processes
PRINCE2 Principles	20%	- Manage by exception - Manage by stages - Continued business justification - Focus on products - Defined roles and responsibilities - Learn from experience - Tailor to suit the project environment

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PRINCE2 Practitioner Exam Sample Questions (Q136-Q141):

NEW QUESTION # 136
ABC Company has decided to include the Health and Safety Training Project in a programme to support their strategy to deliver globally. The programme team has provided the detailed business justification and, as a result, the project board has decided that the business case will not need refining further during the
'initiating a project' process.
Is this an appropriate action for the project board, and why?

A. No, because each project in the programme will need a revised business case.
B. Yes, because when the project is part of a programme, the programme team provides the business case.
C. Yes, because the project board are able to use the business case provided by the programme.
D. No, because the programme team cannot constrain the project manager's choices.

Answer: C

NEW QUESTION # 137
Scenario
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar.
It has yet be decided which of the photographers to use.
Which 2 statements explain why Central Records should be appointed as Project Support for this project?

A. They control the receipt, identification, versions, storage and issue of all project products within the company's projects.
B. They perform a quality assurance function across all projects.
C. They will ensure compliance with all company policies and procedures.
D. They already exist within the organization and have been with the company for many years.
E. They have knowledge of the organizational standards that will be applicable to the project.

Answer: A,E

NEW QUESTION # 138
The 'classroom-based training materials' will be used as the basis for developing the 'e-learning course'.
As a result, the executive wants to ensure that the 'classroom-based training materials' are of the required standard. The executive has asked to meet the project manager every day during stage 2 to discuss progress and identify any concerns regarding quality.
Is this an appropriate approach to applying the organization theme, and why?

A. No, because the senior user should be responsible for specifying the quality criteria for the training materials.
B. Yes, because the executive should be the key decision-maker on the project, supported by other project board members.
C. Yes, because the executive should be available to provide ad hoc direction to the project manager.
D. No, because the project manager should be given authority to manage the project on a day-to-day basis.

Answer: D

NEW QUESTION # 139
Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
Do nothing.
Re-engineer selected business functions.
Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology
Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
One service provider should be contracted to provide the services currently provided by the
Information Technology Division and the Facilities Division.
A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and
operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project:
Use PRINCE2.
Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating
models) and the service level agreement between MFH and the future service
provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract.
Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run
trial period.
Initial estimates indicated that the project would cost (GBP)2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the
recommendations as a basis for the project. There is an expected saving of (GBP)20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage. Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Timescale heading?

A. The contract with the selected service provider will be agreed during stage 3.
B. The transfer of equipment and staff is estimated to take six weeks.
C. The expected benefits will be calculated over 10 years from completion of the project.
D. The expected benefits should start to be realized as soon as the outsourced services become operational at the end of stage 4.
E. If more MFH divisions are added to the scope of the services to be outsourced, the project timescale will be extended and the realization of benefits will be delayed.

Answer: A,C

NEW QUESTION # 140
Which 2 alternative actions apply to the proposed user assurance for this project?

A. Retain because selecting only one of them may cause unnecessary conflict.
B. Retain because they are both very positive about outsourcing the selected business functions.
C. Retain because they are able to help identify stakeholders and their communication requirements.
D. Remove because neither of these individuals are from the business functions to be outsourced.
E. Retain because their divisions will be the major users of the outsourced services and they can provide the
user perspective on the impact of any proposed changes.

Answer: C,E

Explanation:
Explanation/Reference:
Organization Theme
Question Set 3

NEW QUESTION # 141
......

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