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| Section | Objectives |
|---|---|
| Financial Accounting and Period Close Configuration | - Accounting configuration and maintenance
|
| Advanced Accounting Tasks | - Complex Accounting Processes
|
| Financial Close and Reporting | - Close process execution
|
| Core Workday Financial Management Functionality | - Workday Financial Management system functionality
|
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32. Frage
Your company requires a line of business to be included on accounting journals when a cost center of 71100-Field Sales Operations is selected.
What should you do?
Antwort: B
Begründung:
Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:
The requirement is conditional: a Line of Business worktag must be present specifically when Cost Center 71100-Field Sales Operations is selected. A critical custom validation can evaluate both conditions-whether the designated cost center is present and whether Line of Business is blank-and prevent submission until the missing worktag is supplied.
Critical severity is required because it creates a hard stop. A warning validation can be bypassed and therefore cannot ensure compliance. Maintain Worktag Usage can make Line of Business required for accounting journals, but that configuration applies broadly to the transaction type across the tenant; it does not restrict the requirement to one cost center. Maintain Related Worktag Usage is appropriate when a defined worktag value should default from another business object. It does not adequately represent a requirement allowing the user to select an appropriate Line of Business whenever the specified cost center is used.
The validation should therefore be configured on the Accounting Journal transaction type with logic equivalent to: Cost Center equals 71100-Field Sales Operations AND Line of Business is blank. The resulting critical error should explicitly instruct the preparer to enter a Line of Business before submitting the journal.
Official Workday reference: Workday Education - Accounting Journals; topics: Custom Validation Condition Rules, Critical and Warning Validations, and Maintain Worktag Usage.
33. Frage
Refer to the following scenario to answer the question below.
Global Solutions, Inc. needs to allocate its monthly office rent and utilities expenses across its total 100,000 square feet (SF) of facilities space. The total monthly rent is $50,000, and total utilities are $10,000.
The company decides to allocate these costs based on the square footage occupied by each department:
* Marketing (20000 SF)
* Sales (30000 SF)
* R&D (35000 SF)
* HR (15000 SF)
Additionally, Global Solutions, Inc. decides to allocate IT support costs based on the number of employees. You must set up Workday to handle multiple allocation bases including square footage and employee count.
How will you do so?
Antwort: D
Begründung:
Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:
Rent and utilities are distributed using square footage, while IT support is distributed using employee count. These are different source pools and different allocation bases, so each cost type requires its own allocation definition. The facilities definitions can use a pro-rata basis built from square-footage statistics by department. The IT definition can use headcount as its pro-rata basis. Each definition independently identifies its source accounts, basis methodology, target worktags, and offset treatment.
Combining unrelated drivers into one definition would prevent Workday from calculating a defensible percentage for each cost pool and would obscure the audit trail. External calculations followed by manual journals would bypass Workday's allocation controls, rerun capability, dependency management, and Pro Forma review. An even distribution of IT costs would also ignore the stated employee-count driver. The separate definitions can be placed in one allocation group set so they run in a controlled sequence for the same monthly period. Workday will calculate the department percentages, create Pro Forma operational journals for review, and post them only after finalization. This configuration supports multiple allocation methodologies without sacrificing traceability and allows each statistical definition to be maintained as its underlying business driver changes.
Official Workday reference: Workday Education - Allocations; topics: allocation definitions, statistical bases, and allocation group sets.
34. Frage
In addition to a unique report name, what must you immediately identify when creating a custom report?
Antwort: B
Begründung:
Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:
When creating a custom report, the report writer must select a data source immediately after providing the unique report name and report type. The data source establishes the population of records available to the report, determines the primary business object, and controls which fields, related business objects, filters, and prompts can subsequently be configured. Selecting the correct data source is therefore a structural decision, not merely a display choice.
Report fields are added only after Workday knows which business objects and field families the data source exposes. The primary business object is derived from or associated with the chosen data source rather than independently selected as the first required input. Related business objects extend the report through relationships from that primary object and likewise cannot be defined before the source population exists. An indexed data source may additionally provide predefined data source filters for performance and security. Consequently, Data source is the required answer. A poorly selected source can cause missing fields, duplicate rows, inefficient processing, or an inappropriate security context, so the report writer should evaluate the business question and expected record grain before continuing with columns, filters, sorting, prompts, and sharing.
Official Workday reference: Workday Education - Workday Reporting; topics: custom report definition, data source, and primary business object.
35. Frage
If a user records an on-account payment for a customer, what additional step must be completed in Workday before a refund may be processed?
Antwort: A
Begründung:
Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:
An on-account customer payment represents cash received but not yet applied to a specific receivable. Before Workday can process a refund from that recorded payment, the payment must be included in a customer deposit. The deposit establishes the bank-account side of the receipt, completes the controlled cash-recording step, and makes the amount available for subsequent cancellation or refund processing. This is distinct from applying the payment against a customer invoice.
Writing off bad debt addresses an uncollectible customer balance and does not convert an on-account receipt into refundable cash. A settlement run is used later to create and process outbound payments, including approved customer refunds, but the eligible refund transaction must first exist. A customer invoice adjustment changes a billed receivable; it is not the prerequisite for refunding an unapplied payment. Therefore, Create a customer deposit is the required additional step. The configuration also preserves a complete audit trail from the recorded payment, through deposit accounting, to the resulting customer refund and settlement. This treatment aligns with the Workday Record-to-Report control model in which cash receipt recording, depositing, refund authorization, and payment settlement are separate but linked events.
Official Workday reference: Workday Education - Customer Receipts; topics: on-account payments, customer deposits, and customer refunds.
36. Frage
What task will you use to specify a bank account's usage?
Antwort: D
Begründung:
Comprehensive and Detailed 150 to 250 words of Explanation From Workday Record-to-Report/Course Guide/topics:
Bank-account usage is maintained directly on the bank account through Edit Bank Account. The usage values identify the business processes for which the account is eligible, such as supplier payments, customer receipts, payroll payments, expense payments, ad hoc transactions, or other settlement activities. Workday uses these selections to restrict prompts and ensure that settlement processes choose accounts authorized for the required purpose.
Set Up New Bank Account is not the delivered maintenance task named in the choices, and a separately named Define Bank Account Usage task is not required. Modify Bank Account Information is also not the applicable Workday task. After accessing Edit Bank Account, the administrator can maintain primary or additional usage, accepted payment types and currencies, settlement integration details, reconciliation settings, and other controls permitted by security. Usage must be designed with bank-routing rules and company settlement requirements because selecting a usage does not automatically make the account the default for every transaction. The account must also remain active and available to the owning organization. Consequently, Edit Bank Account is the correct task for specifying or changing how the bank account may be used.
Official Workday reference: Workday - Steps: Set Up Banking; topics: Edit Bank Account and bank-account usage.
37. Frage
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