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| Section | Objectives |
|---|---|
| PRINCE2 Processes | - Controlling a Stage - Initiating a Project - Starting up a Project - Managing Product Delivery - Closing a Project - Directing a Project - Managing a Stage Boundary |
| PRINCE2 Principles | - Manage by exception - Defined roles and responsibilities - Tailor to suit the project - Manage by stages - Learn from experience - Continued business justification - Focus on products |
| PRINCE2 Themes | - Change - Business Case - Quality - Organization - Plans - Risk - Progress |
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NEW QUESTION # 118
Project Scenario - Health and Safety Training Project:
ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver "capability to provide health and safety training", including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
The e-learning course will be developed by a specialist external consultancy. The materials for classroom-based training will be delivered by ABC Company's development team. All course materials will be piloted before they are used. ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business. ABC Company will use their own sales and marketing departments to promote the courses.
The legislation requires construction companies to comply with the new legislation within two years. The course materials and trainers have to be accredited by a government agency before courses can be delivered.
ABC Company is planning to deliver pilot courses within five months of starting the project.
The ABC Company standard development model for new courses recommends the following stages:
End of the Project scenario.
Additional Information:
The Chief Executive Officer (CEO) founded the company five years ago. Under her leadership, ABC Company has grown quickly into a successful training company. It delivers a range of accredited professional training.
The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams. She authorizes all large contracts personally.
The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
The Operations Director is responsible for the delivery off all training and for the training development budget. His department organizes courses, venues and trainers. They work with the Product and the Sales teams to provide a comprehensive training schedule. ABC Company's IT manager reports to the Operations Director.
The Business Development Director has recently been appointed to identify new training needs and propose new products. She will work with the Operations. Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model. Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard. He also checks course materials to ensure they are fit for purpose and of the required quality.
The Central Services Director has responsibility for corporate communications, facilities management and configuration management. He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
The Corporate Document Manager reports to the Central Services Director. She helped establish the company's document management system and now operates it across the business. She manages a team of administrators and contracts staff when workload is high.
The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material. All account managers and the marketing team report to him. They promote existing training courses to other training companies and existing customers.
End of the additional information.
MANAGING A STAGE BOUNDARY
The ABC Company trainers have been accredited and the course booking procedures have been amended. The
'managing a stage boundary' process is taking place at the end of stage 3.
Which activity should occur during the 'update the business case' activity?
Answer: B
NEW QUESTION # 119
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also
producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early
release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar,
thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Risk tolerance heading?
Answer: A,E
Explanation:
Explanation/Reference:
Risk Theme
Question Set 2
NEW QUESTION # 120
When updating the project plan as part of Managing a stage boundary, what else might be updated?
Answer: B
NEW QUESTION # 121
After preparing the stage 3 plan, the project manager left the company. The project board has decided that, as the stage plan has been agreed, it will not appoint a project manager for stage 3. The team managers will report directly to the project board and will prepare highlight reports instead of checkpoint reports.
Is this an appropriate tailoring of the roles in the 'managing a stage boundary' process?
Answer: C
Explanation:
Explanation/Reference: https://www.prince2primer.com/the-project-manager-role/
NEW QUESTION # 122
RISK
The following risk has been recorded in the risk register:
"The solar panel company has had shipping issues over the past few months resulting in some delays. There is a risk that the solar panels for the shopping centre may be delayed, resulting in delays to stages 3 and 4." In response to this risk, the BuildyBrick construction team manager has been discussing an alternative shipping method with the solar panel supplier to minimize disruption.
Here are three items of information to be included in the risk register.
Under which heading of the risk register (A-E) should the information be recorded?
Choose only ONE heading for each item of information. Each heading can be used once, more than once, or not at all.
Answer:
Explanation:
Explanation:
C, A, B
PRINCE2 defines a risk register as the central repository for all information related to identified risks, including their assessment and management. Each risk must be described using consistent attributes so that it can be monitored and controlled effectively.
The statement "The CEO of BuildyBrick will monitor the progress..." identifies the individual who is accountable for managing, monitoring, and controlling the risk. PRINCE2 defines the risk owner as the person responsible for "the management, monitoring and control of all aspects of a particular risk." Therefore, this information must be recorded under Risk owner (C).
The statement "They have decided, based on current information, that it is looking increasingly possible that delays will occur" describes an assessment of how likely the risk is to happen. PRINCE2 defines probability as "the likelihood of the risk occurring." This assessment belongs under Probability (A) in the risk register.
The statement "The next batch of solar panels is due to be delivered next week" indicates when the risk might materialize. PRINCE2 uses the term proximity to describe "the timeframe within which the risk is likely to occur." As this information relates to timing rather than impact or response, it should be recorded under Proximity (B).
Correctly classifying risk information under the appropriate headings ensures that risks are reviewed consistently and that effective control actions can be taken in line with PRINCE2's risk management approach.
NEW QUESTION # 123
......
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