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| Section | Objectives |
|---|---|
| Topic 1: PRINCE2 Project Management Processes | - Closing a project - Managing product delivery - Controlling a stage - Initiating a project - Starting up a project - Directing a project - Managing a stage boundary |
| Topic 2: PRINCE2 Project Management Principles | - Define roles, responsibilities and relationships - Ensure continued business justification - Learn from experience - Manage by exception - Focus on products - Tailor to suit the project - Manage by stages |
| Topic 3: People | - Leading successful teams - Leading successful change - Effective communication |
| Topic 4: Project Context and Tailoring | - Digital and data management - Tailoring PRINCE2 to the project context - Sustainability - Delivery methods and approaches - Organizational context - Commercial context - Project scale and complexity |
| Topic 5: PRINCE2 Project Management Practices | - Progress - Organizing - Plans - Risk - Issues - Business case - Quality |
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20. Frage
During the 'starting up a project' process, the Business Opportunities Director appoints the Regeneration Manager as project manager and states that the portfolio's standard role description will apply without discussion. The Regeneration Manager asks to confirm the responsibilities, but the Director refuses because the project is urgent.
Is the refusal an appropriate application of the 'define roles, responsibilities and relationships' principle, and why?
Antwort: B
Begründung:
The correct answer is C . PRINCE2 requires project roles, responsibilities, authority, accountability, and working relationships to be sufficiently clear for the people performing those roles to understand what is expected of them. A standard organizational role description can provide a useful baseline, but it does not remove the need to establish how the role applies within the particular project context.
The project manager is responsible for day-to-day management within the authority delegated by the project board. Consequently, the Regeneration Manager must understand the specific responsibilities, decision rights, interfaces, tolerances, reporting expectations, and relationships relevant to this project. Urgency does not justify leaving those matters ambiguous. PeopleCert describes clear roles and responsibilities as fundamental to accountability, reduced ambiguity, effective communication, and project success.
Option A incorrectly treats a generic portfolio description as sufficient in every circumstance. Option B identifies a legitimate project initiation responsibility but does not justify refusing clarification. Option D is incorrect because portfolio management does not replace the PRINCE2 project-level organization and governance responsibilities.
The principle is therefore being applied incorrectly: standardized descriptions may support implementation, but the individual performing the project management role still needs a clear, project-specific understanding and acceptance of the responsibilities assigned.
PRINCE2 7 reference topics: Principles - Define roles, responsibilities and relationships; Organization practice; Starting up a project; role clarity and accountability.
21. Frage
The risk register states that excavation may cause subsidence and damage nearby historic buildings. The planned response is to survey the buildings and monitor vibration during excavation. The project executive is named as risk owner and the project manager as the sole risk action owner, even though operational specialists will perform the surveys and monitoring.
Is this an appropriate assignment, and why?
Antwort: C
Begründung:
The correct answer is D . PRINCE2 distinguishes between the risk owner and the risk action owner . The risk owner is responsible for managing, monitoring, and controlling an assigned risk, including ensuring that an appropriate response is established. A risk action owner is responsible for carrying out a specific agreed response action.
In the scenario, the project executive may legitimately be assigned ownership if that allocation is appropriate to the nature and significance of the risk. However, the response consists of operational activities-surveying buildings and monitoring vibration-that will actually be performed by specialists. Naming the project manager as the sole action owner merely because the project manager coordinates project delivery does not accurately allocate responsibility for implementing those specific actions.
Option A therefore overstates the requirement for the project manager to own every response action. Option B focuses only on seniority and potential effect on business justification, rather than addressing the inappropriate action ownership. Option C is incorrect because PRINCE2 does not require the risk owner and risk action owner to be the same person.
Clear allocation matters because it establishes precisely who monitors the overall exposure and who is accountable for implementing each agreed response action.
PRINCE2 7 reference topics: Risk practice; risk owner; risk action owner; risk responses; ownership and accountability; risk register.
22. Frage
Before the end of stage 2, the project board authorizes a change that adds more trees and seating to the external landscaping. The change can be delivered in stage 3 without any forecast breach of project tolerance.
While preparing the next stage plan, the project manager incorporates the additional products and work, updates the relevant product descriptions and product register entries, and reviews whether the project initiation documentation needs to be updated.
Is this an appropriate application of 'prepare the next stage plan', and why?
Antwort: B
Begründung:
The correct answer is A . When preparing the next stage plan, the project manager must incorporate all relevant authorized changes that affect the products or work to be undertaken in the forthcoming management stage. The stage plan must represent the current authorized baseline rather than an obsolete version of what was originally intended.
The additional trees and seating have already been authorized by the project board, and the change can be incorporated without a forecast breach of overall project tolerance. The project manager should therefore reflect the additional products and activities in the stage 3 plan, revise affected product descriptions and product-register information, and determine whether corresponding elements of the project initiation documentation need updating.
Option B is incorrect because an exception plan is not required for every authorized change. Exception planning is used where agreed tolerance is forecast to be exceeded and the higher management level requests a replacement plan. The scenario explicitly states that project tolerance is not forecast to be breached. Option C incorrectly introduces mandatory re-authorization by the business layer. Option D is incorrect because preparing the next stage plan is a project manager responsibility; project assurance may independently review the resulting information but does not prepare it instead.
PRINCE2 7 reference topics: Managing a stage boundary; prepare the next stage plan; authorized changes; product descriptions; product register; PID maintenance; exception plans.
23. Frage
As stage 3 approaches its end, the project manager seeks supplier-related advice from the CEO of BuildyBrick, acting in the senior supplier interest, about planning the testing and inspections in stage 4.
Under which 'directing a project' activity is this informal consultation provided?
Antwort: B
Begründung:
The correct answer is B - Give ongoing direction . The directing a project process is not limited to formal authorization decisions at stage boundaries. The project board also remains available throughout delivery to provide advice, guidance, and direction within its areas of responsibility. This continuing governance activity is captured by give ongoing direction .
In the scenario, the project manager informally consults the CEO of BuildyBrick in the senior supplier interest concerning testing and inspection arrangements for the forthcoming stage. This is specialist, supplier- related advice rather than a request for formal authorization. The senior supplier is appropriately positioned to provide guidance on technical feasibility, specialist resources, supplier capability, and the practical implications of planned quality activities.
Option A would apply when the project board formally reviews and decides whether to authorize a stage plan or exception plan. The scenario occurs while stage 4 is being planned, but the activity described is specifically an informal consultation , not the formal authorization decision itself. Option C concerns authorization of the initiation stage near the start of the project. Option D concerns formal authorization of the overall project following initiation.
The defining feature is therefore the provision of responsive board-level guidance during the project's life without making a formal authorization decision.
PRINCE2 7 reference topics: Directing a project; give ongoing direction; senior supplier; project board advice; stage planning; formal versus informal project-board control.
24. Frage
While preparing the project plan during initiation, the project manager proposes that stage 2 should end at the Council's financial year-end. This would allow the decision on funding for stage 3 to coincide with the Council's annual budget process.
Is this an appropriate application of the 'manage by stages' principle, and why?
Antwort: B
Begründung:
The correct answer is A . PRINCE2 management stages are governance constructs and do not have to correspond mechanically to technical phases or fixed time intervals. Their boundaries should be positioned where they provide effective control and meaningful decision points for the project board.
Aligning the end of stage 2 with the Council's financial year-end is therefore appropriate because the continuation decision for stage 3 depends on a significant external funding decision. The boundary creates a natural point at which actual progress can be assessed, the business case can be reviewed, future funding confirmed, and the next stage authorized with current information. PRINCE2's management-by-stages approach supports progressive planning and explicit review points rather than committing detailed authority for the entire project at initiation.
Option B is incorrect because completing a single specialist product does not automatically determine the end of a management stage. Stage boundaries are selected to provide appropriate management control. Option C is too restrictive: risk is an important consideration when determining stage length, but it is not the sole factor.
Option D similarly overstates technical complexity as the determining factor. Business decisions, risk, uncertainty, planning horizon, organizational constraints, and external decision points can all influence stage design.
PRINCE2 7 reference topics: Manage by stages; management stage design; planning horizon; stage boundaries; authorization of the next stage.
25. Frage
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