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| Section | Weight | Objectives |
|---|---|---|
| Topic 1: Invoicing and Accounts Payable | 25% | - Expense management integration - Payment processing and execution - Invoice processing and validation - Reconciliation and financial posting |
| Topic 2: Spend Management and Compliance | 20% | - Spend analysis and control - Policy compliance and audit requirements - Contract management and compliance |
| Topic 3: Procurement Fundamentals | 25% | - Purchase order generation and management - Requisition creation and approval processes - Procurement business process configuration - Supplier setup, maintenance, and management |
| Topic 4: Reporting, Analytics and Integration | 15% | - Troubleshooting and issue resolution - Procurement and AP reporting - System integration and data flow - Data extraction and analytics |
| Topic 5: Workday Configuration and Setup | 15% | - Procurement configuration settings - Security and access control - Business process framework setup |
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NEW QUESTION # 44
Refer to the following scenario to answer the question.
You are ready to load a list of procurement items into your system. You will need to report on the items in various capacities for different uses. You must identify all items as Office Supplies. It is possible that you will need to categorize an item to additional uses, such as General Use or Promotional.
What must you set up to fulfill the required association of Office Supplies?
Answer: A
Explanation:
In this scenario, every procurement item being loaded must be identified as Office Supplies, which represents the single, required classification that every purchase item in Workday must carry through its spend category assignment. The Official Workday Pro Procure-to-Pay Guide explains that fulfilling this required association means creating a spend category named Office Supplies and assigning it to these items, since spend category is the mandatory, primary classification field on every purchase item. Option B is incorrect because purchase groups provide additional, optional grouping for reporting but are not the required, primary classification mechanism that spend category represents. Option C is incorrect because item tags, or related worktags, are used for additional, non-required classifications, such as the General Use or Promotional categorizations described in the related scenario, not for the mandatory primary classification. Option D is incorrect because alternate item identifiers store supplementary reference codes, such as part numbers, and have no role in fulfilling a categorical classification requirement like Office Supplies.
NEW QUESTION # 45
A supplier invoice line is $150.00. The P.O. line is $100. This has created a match exception.
What can you do to resolve this exception?
Answer: C
Explanation:
Three-way matching compares the amounts, quantities, and prices recorded on a supplier invoice against the corresponding purchase order and receipt, and when an invoice line amount exceeds what the purchase order authorizes, a match exception is generated that must be resolved before the invoice can proceed to payment.
The Official Workday Pro Procure-to-Pay Guide describes contacting the supplier to obtain a corrected invoice as the appropriate resolution when an invoice is billed at a higher amount than the agreed purchase order price, since the discrepancy reflects a billing error on the supplier's part rather than a system configuration issue. Option A is incorrect because adding the supplier to the portal addresses access and self- service capability, not a pricing discrepancy on a specific invoice. Option B is incorrect because creating a new match exception rule would alter system-wide tolerance configurations rather than resolve this individual transactional discrepancy, and is not an appropriate response to a one-off pricing error. Option C is incorrect because creating an additional receipt would misrepresent actual receiving activity unless additional goods were genuinely received, which is not indicated here.
NEW QUESTION # 46
You have reached agreement with a supplier of medical supplies on pricing for often used items. A supplier catalog is created for these items and this catalog is linked to a new supplier contract.
What can be done to ease regular pricing updates for items in this catalog?
Answer: A
Explanation:
When pricing for catalog items linked to a supplier contract changes regularly, manually updating those prices within Workday can create administrative burden and lag between actual market changes and system pricing.
The Official Workday Pro Procure-to-Pay Guide describes the supplier portal as a tool that, once a Workday account is established for a supplier contact, allows the supplier itself to directly maintain and update catalog pricing for items linked to their contract, placing the responsibility for timely updates with the party that has the most current pricing information. Option A is incorrect because Workday does not provide a delivered, automated integration that synchronizes purchase item prices directly with arbitrary supplier systems as a standard configuration. Option B is incorrect because maintaining pricing outside the contract and routing updates through a business process adds manual steps and delay rather than easing the update process. Option D is incorrect because adding more review or approval steps to the Catalog Load business process increases administrative overhead and would make regular pricing updates slower, not easier.
NEW QUESTION # 47
What type of procurement do you use to track spend for physical items?
Answer: A
Explanation:
Workday categorizes procurement at a high level into Goods and Services to support different transactional behaviors, particularly around receiving, since physical items typically require quantity-based confirmation of delivery while services do not. The Official Workday Pro Procure-to-Pay Guide identifies Goods as the procurement type used to track spend for physical, tangible items, enabling the standard requisition, purchase order, and receiving workflow appropriate for inventory-type purchases. Option A is incorrect because Project-based Services is used for tracking billable, project-related service work rather than physical items, and follows a different tracking model tied to project worktags. Option C is incorrect because Matching is not a procurement type at all; it refers to the three-way matching process used to reconcile supplier invoices against purchase orders and receipts. Option D is incorrect because the general Service procurement type covers intangible deliverables such as labor or consulting, which typically do not involve the physical receipt of goods in the same manner as items procured under the Goods type.
NEW QUESTION # 48
As the buyer, you would like to report on a specific purchase item (laptop) under office supplies, as well as computers.
What can you request to be created to enable this?
Answer: D
Explanation:
Every purchase item carries one required spend category, but organizations often need to analyze spend across additional, overlapping groupings that cut across spend categories, such as wanting to see a laptop reported both under its existing Office Supplies spend category and alongside other items classified as Computers. The Official Workday Pro Procure-to-Pay Guide identifies Purchase Item Groups as the mechanism for creating these additional, flexible groupings of items for reporting purposes, allowing the laptop to be included in a Computers group without changing its primary spend category assignment. Option A is incorrect because catalog items describe how items are presented for ordering, such as through punch-out or internal catalogs, and are not a reporting classification mechanism. Option B is incorrect because web items relate to externally hosted, punch-out catalog integrations and do not provide a grouping mechanism for cross-category reporting.
Option D is incorrect because spend categories are limited to one per item, the existing Office Supplies assignment, and cannot be used to add the additional Computers reporting dimension.
NEW QUESTION # 49
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