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CIPS L4M4 Exam Syllabus Topics:

Section	Weight	Objectives
Understand options for sourcing requirements from suppliers	25%	- Tendering and selection processes 1. Open, restricted and negotiated procedures 2. Award criteria and evaluation methods - Sourcing approaches and strategies 1. Domestic vs international sourcing 2. Single, multiple and sole sourcing 3. Insourcing, outsourcing and offshoring
Understand ethical and responsible sourcing principles and practices	25%	- Ethical frameworks and concepts 1. CIPS Code of Ethics 2. Fairness, integrity and accountability 3. Conflict of interest and transparency - Sustainable and responsible sourcing 1. Social, environmental and economic impact 2. Supplier development and collaboration 3. Audit, monitoring and improvement
Understand compliance issues when sourcing from suppliers	25%	- Organisational policies and procedures 1. Governance and accountability frameworks 2. Code of ethics and professional conduct - Legislative and regulatory requirements 1. Labour laws, human rights and anti-corruption 2. Environmental regulations and sustainability 3. Ethical standards and codes of conduct
Understand key processes to analyse potential external suppliers	25%	- Supplier appraisal and evaluation 1. Technical and operational capability 2. Financial stability and risk assessment 3. Quality and performance standards - Market analysis and intelligence 1. Collecting and interpreting market data 2. Supplier capacity and capability assessment

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CIPS Ethical and Responsible Sourcing Sample Questions (Q118-Q123):

NEW QUESTION # 118
A buyer might opt to do an 'Invitation to Tender' (ITT) rather than a 'Request for Quotation' (RFQ) process because ...

A. Time is of the essence and decisions need to be made quickly without additional stakeholder involvement
B. The supplier market is an oligopoly where a few large suppliers dominate the market
C. The nature of the goods or services being purchased are complex and high value
D. The contract will be low value and there are many suppliers, therefore a simpler approach is required

Answer: C

Explanation:
An Invitation to Tender (ITT) is used when requirements are complex, high-value, or strategic, requiring detailed supplier submissions, robust evaluation, and structured governance. RFQs are better for low-value, straightforward purchases where price is the main factor. ITTs ensure fairness, transparency, and comprehensive evaluation when the stakes are high. It is not chosen simply because of oligopolies or time pressure. Responsible sourcing requires matching the sourcing process to the complexity and risk of the procurement, ensuring appropriate competition and governance.
Reference: CIPS L4M4 Study Guide (v2), LO: "Implementation" - sourcing procedures and their application.

NEW QUESTION # 119
When might a company send a Request for Information (RFI) instead of a Request for Quotation (RFQ)?
(Select TWO)

A. To determine whether the supplier can fulfil a purchase order already placed
B. To establish the details of environmental and quality certificates that the supplier may have
C. To ask for details of the product or range of services that the supplier has to offer
D. To obtain indicative prices that could be offered for a range of required products
E. To negotiate the payment terms detailed in the terms and conditions of sale

Answer: B,C,D

Explanation:
An RFI is an exploratory tool, used to gather information before specifications or tendering. It is appropriate for obtaining indicative pricing (A), understanding the range of products/services (C), and confirming certifications like environmental or quality standards (D). RFQs, by contrast, request firm pricing based on defined specifications. RFIs are not used to renegotiate existing contracts (E) or agree payment terms (B).
Responsible sourcing emphasises using RFIs to identify suppliers aligned with ethical, environmental, and operational expectations before moving to a formal competitive process.
Reference: CIPS L4M4 Study Guide (v2), LO: "Implementation" - RFI, RFQ, and ITT differences.

NEW QUESTION # 120
Which of the following are examples of secondary data? Select TWO

A. economic indices
B. networking
C. trade fairs and exhibitions
D. comparison websites
E. commissioned market research

Answer: A,D

Explanation:
economic indices and comparison websites are secondary sources of data. The other three are examples of primary sources of data.
Primary= you get the data yourself
Secondary = you find the data from somewhere else

NEW QUESTION # 121
A prequalification questionnaire can allow a buyer to determine whether or not a potential supplier shares the same ethical values at an early stage of a procurement process. Obtaining confirmation that a supplier has not previously been convicted of breaches of modern slavery legislation belongs to which form of evaluation criteria?

A. Economic
B. Environmental
C. Social
D. Quality

Answer: C

Explanation:
Modern slavery and human rights are social sustainability issues. Under the triple bottom line (environmental, social, economic), the social dimension covers labour rights, working conditions, equality, and compliance with modern slavery laws. Responsible sourcing requires buyers to integrate such social criteria in supplier prequalification to prevent unethical practices from entering supply chains. Environmental criteria cover impacts like carbon and waste; economic focuses on cost and competitiveness; quality addresses technical performance. Including modern slavery checks at the prequalification stage reflects due diligence and ensures alignment with legal and ethical obligations.
Reference: CIPS L4M4 Study Guide (v2), LO: "Concepts" - triple bottom line; ethical sourcing and social responsibility.

NEW QUESTION # 122
A buyer has been working with managers on a tender and is now assessing supplier proposals. Is it good practice for the procurement buyer to make sourcing recommendations?

A. No, it is a lengthy and unnecessary step for the procurement buyer
B. Yes, the procurement buyer should decide independently to avoid conflict of interest
C. No, the buyer's recommendations are not relevant; only managers decide
D. Yes, the procurement buyer can advise on the proposals, but decisions should involve business managers

Answer: D

Explanation:
Good governance in procurement requires collaboration. The buyer provides expertise in sourcing methods, evaluation, and compliance with procurement rules, but decisions should also involve business managers who understand operational needs. Acting independently could cause conflict and undermine accountability.
Conversely, leaving all decisions to managers risks bypassing procurement expertise. The best practice is for procurement to advise and recommend, while engaging stakeholders in final award decisions, ensuring transparency, fairness, and shared accountability. This balances compliance with ethical sourcing requirements and operational business needs.
Reference: CIPS L4M4 Study Guide (v2), LO: "Implementation" - roles and responsibilities in procurement governance.

NEW QUESTION # 123
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