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| Section | Weight | Objectives |
|---|---|---|
| Set up Business Central (20-25%) | 20-25 | - Configure Finance
|
| Configure financials (30-35%) | 30-35 | - Manage Accounts Receivable
|
| Configure sales and purchasing (20-25%) | 20-25 | - Manage Purchasing
|
| Configure operations (20-25%) | 20-25 | - Manage Item Tracking
|
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NEW QUESTION # 195
You need to configure the purchase order process to meet the auditor's requirements.
Which four actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.
Answer:
Explanation:
Explanation:
NEW QUESTION # 196
You need to configure sales for the cash and carry desk.
What should you select?
Answer: A
Explanation:
Topic 1, Wide World Importers
To start the case study
To display the first question in the case study, click the Next button. Use the buttons in the left pane to explore the content of the case study before you answer the questions. Clicking these buttons displays information such as business requirements, existing environment, and problem statements. When you are ready to answer a question, click the Question button to return to the question.
Background
Wide World Importers is a family-owned importer of specialty cooking ingredients and prepackaged foods from the Mediterranean. When first established, the company's products were sold at farmers markets, All sales were on a cash-only basis.
Products are now sold locally to restaurant owners and chefs in a family-owned building with a warehouse. Products are no longer sold at farmers markets. Cash and carry sales generate most of the revenue for the company.
The founder of Wide World Importers is turning over control of the company to the younger generation in the family. These family members want to use Dynamics 365 Business Central to support their efforts to grow and diversify the business. They recently started to build a new line of business selling and shipping products to specialty retailers outside their local area through a network of brokers and representatives.
The company uses QuickBooks, but the family is concerned that QuickBooks is not capable of supporting their new business model.
There are 30 full-time and part-time employees who work in sales, purchasing, shipping, customer service, accounts payable, accounts receivable, and finance. The family does not plan to hire additional personnel to support the new line of business.
Current environment
Cash and carry sales
When a customer makes a purchase at the company's cash and carry desk, the sale is handwritten on a three-part form.
The cash and carry associate retrieves the items listed on the order from the warehouse.
Special prices and discounts are used to move products that will expire soon or that are overstocked.
Cash is accepted for payments.
The cash drawer is balanced at the end of every day. A deposit is created for the cash and given to the accountant.
Brokered sales orders
Brokered sales are called in to customer service by the brokers and sometimes directly by customers. The sales are entered into QuickBooks.
Because inventory is not tracked in QuickBooks, the generic item Brokered Item is used.
Two copies of the packing slip and printed from QuickBooks and sent to the warehouse.
Order picking
The warehouse manager provides a container and the two copies of the packing slip to a picker.
Items that are out of stock are marked on both copies of the packing slip.
The shipping amount is determined and written on the packing slips.
One copy of the completed packing slip is placed in a basket for customer service.
Completed orders are boxed up with a copy of the invoice and shipped to customers.
Order invoicing
Throughout the day, the customer service manager collects the packing slip copies and updates the invoices in QuickBooks.
The customer service manager adds a line for shipping with the amount provided by the packer.
The customer service manager prints a copy of the final invoice and sends it to the warehouse.
The accountant uses Microsoft Word to create weekly invoices for all shipments invoiced in QuickBooks during the week for some customers.
Cash and carry sales
One-line sales invoices are saved in QuickBooks for each cash and carry sale to a miscellaneous customer.
Customer details for cash and carry sales are not kept in QuickBooks.
Deposits
The accountant receives the deposit bag from the cash and carry sales desk at the end of every day.
Receipts are recorded in QuickBooks against cash and carry and brokered sales based on the deposit slips.
Brokers commission
Brokers fees are paid as a percentage of sales.
A Sales by Product/Service Summary report is run in QuickBooks every month for Brokered Item to calculate what is owned.
Requirements
Customers
Users with permission must be able to quickly add new customers.
The original source of all customers in the accounting system must be identified to be from cash and carry or brokered sales.
The company needs to keep a record of special price promotions given to specific customers.
Customers must be identified with a unique general business posting group so that the correct freight G/L account is used in sales transactions.
Sales
The customer source must be used to identify the business line, and the customer source must be indicated on every sales transactions.
Customer service and cash and carry desk associates must be able to enter sales into Dynamics 365 Business Central by customer.
Excess paper must be eliminated, and paper management must be reduced.
If a customer is not already listed in the system, a cash and carry associate or customer service associate must be able to quickly add the new customer in the process of recording the first sale.
A point-of-sale system is not needed, but users must be able to record which items are purchased by customers, accept and record their payment, and print receipts indicating paid in full.
Items
The sales manager and warehouse manager must be able to set a specific timeframe for special promotion discounts on items.
For special promotions, discounts must be consistent for all items in a product line using a single discount calculation.
Special pricing may be given to a retail chain or buying group. This pricing must be automatically applied when an order is taken for any of these customers. The original price must be recorded with each sale.
Customers must always be charged the lowest amount for an item at the time of the sale. For example, an overstocked olive oil has a regular price of $20 per unit. Customers in a buying group for restaurants can buy it for $18 per unit. There is an autumn promotion price for the item at $19 per unit. However, on a specific day only, there is an overstock special at a 15 percent discount off the regular price.
Sales invoices
Warehouse workers must be able to indicate the following in the system for each order:
1. the items picked
2. the shipping charges
3. notifications, if any, that customer service needs to provide to the customer Items sold at a discount must show the original price, discount, and net amount on each line of the invoice. Invoices must be posted at the cash and carry desk at the time of sale. For orders, accounting must post invoices and send them to customers.
Warehouse employees must be able to indicate what has been shipped on an order. They will use the G/L account for shipping charges. They need to use the correct G/L account for sales versus cost through proper assignment of sales and purchase accounts in the general posting setup.
Some of the brokered customers require one invoice per week regardless of the number of orders or shipments.
Accounts
Payment terms vary by customer.
The amount paid to brokers must be calculated from sales after invoice discounts.
Broker vendors must be easily identifiable from other vendors in lists
Commission paid on sales not collected within 120 days must be deducted from brokers' next compensation payment.
Reporting
Wide World Importers requires reporting on the following:
the overall profitability of each line of business at any time for any given period the cost of outbound shipping in the overall profitability of sales by business line in all related reports freight sales and cost by account in the trial balance the cost of brokers' compensation in reporting the overall profitability of sales by business line the effect of item discount promotions in financial statements.
Issues
Pricing
Spreadsheets are used to maintain special item pricing and discounts. The only source of product line discount information is a whiteboard in the warehouse. The price charged is frequently incorrect.
Customers complain when they think they think they have not received the best price available. Promotions are sometimes applied in error after a special pricing event ends, for example, when discounts are offered temporarily to reduce overstock.
Management cannot see original versus actual price on all sales. Discounts given by brokers requires spreadsheets and comparison between price list and price on sales invoice. Management needs to be able to quickly see the discount given on each sale.
Payment terms
Agreed-upon payment terms are frequently entered incorrectly on orders, causing cashflow issues.
Invoices already paid in full exist on the sales aging reports. The frequent cause of this issue is that sales from the cash and carry desk are not indicated as cash sales and are not posted as paid in full.
Some buying groups require that all invoices sent during a month be due on the 20th of the following month.
Invoicing
Paperwork is frequently misplaced between the warehouse, customer service, and accounting.
Invoices that are posted in the accounting system based on shipments and invoices that are sent to customers weekly do not match due to errors transferring the data from one document to another.
Users are selecting the incorrect freight type (expense versus sales) on purchase and sales transactions, making it difficult to reconcile freight costs.
Sales placed from the cash and carry desk by customers originally acquired through a broker are not being recognized with the correct customer source. Reporting by business line is inaccurate.
Accounts
Users often forget which fields to use to enter information when they add new customers to QuickBooks. This results in errors and inconsistencies in data and affects sales reporting. Confidence in sales reporting accuracy is low.
Adding new brokers is a different process than adding other purchase vendors. Users often forget which fields to select and how to correctly assign the vendor number to add new brokers.
Manual entries to certain G/L accounts cause reconciliation issues.
NEW QUESTION # 197
You need to configure Business Central to display G/L entries as required by the accounting team.
Which configuration should you use?
Answer: A
Explanation:
The requirement is:
"When viewing G/L entries, the finance and accounting teams must be able to see debits and credits instead of a positive or negative amount." In Business Central, the General Ledger Entries page can display amounts in two different ways:
Amount (positive/negative): This is the default display of entry amounts as signed numbers.
Debit Amount / Credit Amount (separate fields): This allows accounting teams to clearly see whether an entry is a debit or a credit, consistent with traditional accounting presentation.
The configuration option "Debit/Credit" is specifically provided to control this display. By enabling this setting, amounts are shown in two columns (Debit Amount and Credit Amount) instead of one column with positive/negative signs.
Why not the other options?
B). Show Amounts - This relates to toggling whether amounts are displayed on certain ledger pages but does not change the format to Debit/Credit.
C). Check G/L Account Usage - This is a validation function for checking how accounts are used, not related to entry display format.
D). G/L Account Card - Used to configure properties of individual G/L accounts (posting type, direct posting, account category), not the general display mode for entries.
Therefore, the correct configuration to meet the requirement is Debit/Credit.
Microsoft Learn references
Work with General Ledger Entries - explains how G/L entries can be displayed and filtered.
Business Central General Ledger Setup - includes configuration options such as showing amounts as debit
/credit.
General Ledger Overview in Business Central - details on how entries are posted and viewed.
NEW QUESTION # 198
You are setting up the general journals and batches for an accounting department.
The accounting department has multiple users who will work simultaneously within different general journals.
You need to set up the different journal templates and batches for each user according to the company's requirements.
Which options should you use? To answer, drag the appropriate options to the correct requirements. Each option may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll to view content.
NOTE: Each correct selection is worth one point.
Answer:
Explanation:
Explanation:
up payment terms with a value of
Explanation:
* No Series: In Dynamics 365 Business Central, the "No. Series" field on a journal template pre-fills document numbers (e.g., invoice or payment numbers) on journal lines based on a defined number sequence, ensuring consistency and automation.
* Posting No. Series: This option assigns unique document numbers to ledger entries during posting, independent of the user's journal batch, maintaining traceability across users working simultaneously.
* Suggest Balancing Amount: This feature automatically balances journal lines by suggesting an amount based on the document type (e.g., ensuring debits equal credits), which is useful for multi-user environments to maintain accuracy.
The "Force Doc. Balance" and "Standard Journal Code" options are not relevant here, as they are used for enforcing balance checks or standardizing journal entries, which don't directly address the given requirements.
NEW QUESTION # 199
A company uses Dynamics 365 Business Central.
The company's funds are limited and some invoices that are due cannot be paid on time.
You need to prioritize vendors when you suggest vendor payments.
Which three actions should you perform in sequence? To answer, move the appropriate actions from the list of actions to the answer area and arrange them in the correct order.
Answer:
Explanation:
Explanation:
Reference:
https://docs.microsoft.com/en-us/learn/modules/suggest-vendor-payments-dynamics-365-business-central/2-prio
NEW QUESTION # 200
......
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