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| Section | Objectives |
|---|---|
| Topic 1: Spend Management and Reporting | - Compliance and audit controls - Spend analysis and reporting tools |
| Topic 2: Supplier and Catalog Management | - Catalog and item management - Supplier setup and management |
| Topic 3: Requisition and Purchase Order Management | - Requisition creation and processing - Purchase order creation and lifecycle |
| Topic 4: Receiving and Invoicing | - Goods and services receiving - Invoice processing and matching (2-way / 3-way matching) |
| Topic 5: Business Process and Security Framework | - Business process configuration overview - Security roles and access control |
| Topic 6: Integrations and System Configuration | - Basic configuration concepts - Procurement integrations with Finance and external systems |
| Topic 7: Procure-to-Pay Fundamentals | - Key procurement concepts and terminology - Procurement lifecycle overview |
>> New Workday-Procure-to-Pay Test Objectives <<
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NEW QUESTION # 28
You are a supplier administrator at a company using Workday Procurement. A supplier contact is requesting access to the supplier portal.
What must you do before the supplier contact can log in?
Answer: C
Explanation:
Supplier portal access in Workday is granted through Workday user accounts that are associated with individual supplier contact records, meaning a contact representing a real person at the supplier must exist on the supplier record before a Workday account can be linked to that person for login purposes. The Official Workday Pro Procure-to-Pay Guide describes the correct sequence as first adding the supplier contact to the supplier record, and then creating a Workday account for that supplier contact, establishing the credential that allows the individual to log into the supplier portal. Option A is incorrect because creating an initial requisition has no bearing on, and is not a prerequisite for, granting supplier portal access. Option B is incorrect because adding a supplier address provides location information but does not establish a person, the supplier contact, who can be associated with a login account. Option C is incorrect because the sequence is reversed; a Workday account must be linked to an existing supplier contact, so the contact record must be created first, not after the account.
NEW QUESTION # 29
You have reached agreement with a supplier of medical supplies on pricing for often used items. A supplier catalog is created for these items and this catalog is linked to a new supplier contract.
What can be done to ease regular pricing updates for items in this catalog?
Answer: C
Explanation:
When pricing for catalog items linked to a supplier contract changes regularly, manually updating those prices within Workday can create administrative burden and lag between actual market changes and system pricing.
The Official Workday Pro Procure-to-Pay Guide describes the supplier portal as a tool that, once a Workday account is established for a supplier contact, allows the supplier itself to directly maintain and update catalog pricing for items linked to their contract, placing the responsibility for timely updates with the party that has the most current pricing information. Option A is incorrect because Workday does not provide a delivered, automated integration that synchronizes purchase item prices directly with arbitrary supplier systems as a standard configuration. Option B is incorrect because maintaining pricing outside the contract and routing updates through a business process adds manual steps and delay rather than easing the update process. Option D is incorrect because adding more review or approval steps to the Catalog Load business process increases administrative overhead and would make regular pricing updates slower, not easier.
NEW QUESTION # 30
Your organization wants to eliminate the review step for all office supplies requisitions under $500 to increase efficiency.
What does the business process administrator configure to achieve this?
Answer: C
Explanation:
Business process steps, including review steps, can be configured with condition rules that determine the population of transactions to which the step applies, allowing administrators to exclude specific subsets of transactions, such as low-value requisitions for a particular spend category, from a given step entirely. The Official Workday Pro Procure-to-Pay Guide describes the correct approach as editing the requisition business process definition so that the review step is configured to exclude, or not apply to, office supplies requisitions under $500, effectively removing that step from the workflow for those specific transactions while leaving the review step intact for other requisitions. Option A is incorrect because creating a new security group to exclude requesters is an indirect, overly broad approach that affects a person's overall access rather than targeting the specific step and condition. Option B is incorrect because a custom validation displays a warning or error message but does not remove or bypass a business process step. Option D is incorrect because a report identifies and monitors requisitions but does not change business process behavior or eliminate a step.
NEW QUESTION # 31
Five keyboards were ordered for new hires in Finance. When the person completing the receipt opened the box, one of the five keyboards was damaged and needs to be returned. When the return was processed, the supplier invoice adjustment was not automatically created.
What caused this problem?
Answer: A
Explanation:
Return reasons in Workday can be configured with attributes that determine the downstream effects of processing a return, including whether an associated supplier invoice adjustment is automatically generated to reflect the reduced billable quantity resulting from the return. The Official Workday Pro Procure-to-Pay Guide explains that if the return reason selected for the damaged keyboard was not configured to trigger automatic creation of a supplier invoice adjustment, the system will process the return itself but will not generate the corresponding adjustment, requiring manual intervention. Option A is incorrect because if the return quantity had exceeded the received quantity, the system would likely prevent or flag the return itself as invalid, rather than silently process it without generating an adjustment. Option C is incorrect because the cost center selected during receiving affects the accounting worktags on the transaction, but does not control whether a supplier invoice adjustment is automatically generated from a return. Option D is incorrect because a supplier Return Material Authorization may be a procedural or supplier-side requirement, but it is not a Workday system configuration that governs automatic invoice adjustment generation.
NEW QUESTION # 32
A financial analyst needs to upload a large number of journal entries into Workday. They created an EIB to import this information, but a necessary column is missing from the template.
What action do they take to ensure the journals post correctly?
Answer: D
Explanation:
Enterprise Interface Builder, or EIB, integrations commonly use a spreadsheet template, generated by Workday, that defines the columns and structure expected when bulk-loading data such as journal entries. If the analyst discovers that a needed column, representing a required field for the journals, is missing from this template, the underlying spreadsheet itself must be updated before the data can be loaded successfully. The Official Workday Pro Procure-to-Pay Guide indicates that the appropriate action is to edit the template in Excel, adding the missing column with the correct header so the data aligns with the EIB's expected input format and field mapping. Option B is incorrect because an EIB has already been created; the issue is with the existing template's structure, not the absence of an EIB. Option C is incorrect because launching the integration with an incomplete template would simply load the data without the missing field, failing to resolve the underlying issue. Option D is incorrect because the spreadsheet template used for EIB data entry is maintained and edited in Excel, not directly within Workday.
NEW QUESTION # 33
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