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| Section | Objectives |
|---|---|
| Topic 1: People | - Effective communication - Leading successful teams - Leading successful change |
| Topic 2: PRINCE2 Project Management Principles | - Learn from experience - Tailor to suit the project - Focus on products - Manage by exception - Ensure continued business justification - Manage by stages - Define roles, responsibilities and relationships |
| Topic 3: Project Context and Tailoring | - Sustainability - Organizational context - Commercial context - Delivery methods and approaches - Tailoring PRINCE2 to the project context - Project scale and complexity - Digital and data management |
| Topic 4: PRINCE2 Project Management Processes | - Controlling a stage - Initiating a project - Managing a stage boundary - Directing a project - Closing a project - Managing product delivery - Starting up a project |
| Topic 5: PRINCE2 Project Management Practices | - Progress - Risk - Organizing - Quality - Issues - Business case - Plans |
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NEW QUESTION # 45
During stage 2, the Heritage Director, acting as senior user, reviews the design and raises a concern that the previously requested heritage trail has not been addressed.
Is this an appropriate use of the 'give ongoing direction' activity, and why?
Answer: A
Explanation:
The correct answer is A . The give ongoing direction activity within the directing a project process enables project board members to provide advice and guidance throughout the life of the project, not solely at formal authorization points. This includes raising concerns when information becomes available that could affect the interests represented by an individual project board member.
The Heritage Director is acting as senior user . The senior user represents the interests of those who will use, operate, maintain, or otherwise benefit from the project products and is responsible for ensuring that user requirements remain appropriately represented. Discovering that the previously requested heritage trail has not been addressed is therefore a legitimate concern for the senior user to raise.
Option B is incorrect because give ongoing direction does not create a standard obligation for the senior user to formally approve every specialist product produced during specific stages. Formal product approval should follow the project's agreed quality and acceptance arrangements. Option C incorrectly assumes that ongoing direction can occur only following a request from the project manager. Option D is also incorrect because individual board members may provide guidance within their delegated area of responsibility without first obtaining a collective board position on every matter.
PRINCE2 7 reference topics: Directing a project; give ongoing direction; project board; senior user; delegated authority; Ref. 14.4.3.
NEW QUESTION # 46
ISSUES
During stage 1, BuildyBrick was appointed by the procurement team manager as the main contractor for the project. The project is now in stage 3 and BuildyBrick is part way through the site preparation. Following an environmental survey report, BuildyBrick will have to delay the site clearance by several weeks to enable protected amphibians to be relocated. There are two options to deal with this issue. The first is to wait for BuildyBrick to clear the site, but this will take longer. The second is to hire an additional contractor to clear the site more quickly, but this will cost more. Both of these options can be completed within cost and time tolerances, but appointing an additional contractor is beyond the project manager's delegated authority.
Here are three actions related to the resolution of this issue.
Which role (A-E) should be responsible for each action?
Choose only ONE role for each action. Each role can be used once, more than once, or not at all.
Answer: A,C,D
Explanation:
The correct mapping is Action 1 - A; Action 2 - E; Action 3 - C .
For Action 1 , the appointment of an additional contractor exceeds the project manager's delegated authority.
Although both options remain within overall stage cost and time tolerances, the project manager cannot authorize a decision that falls outside their defined authority. The matter must therefore be referred to the appropriate project-board authority, with the project executive responsible for leading the decision.
For Action 2 , maintaining project records is part of the project manager's day-to-day management responsibility. Once a decision has been taken, the project manager should ensure that the issue record is updated with the authorized response and decision so that there is an accurate audit trail.
For Action 3 , the senior supplier represents those providing specialist resources and expertise to create the project's products. Confirming that appropriate supplier resources can be made available for additional site- clearance work consequently aligns with the supplier interest.
This question illustrates that issue management must operate within the project's governance and delegation arrangements. Remaining within tolerance does not automatically permit the project manager to take an action specifically outside their delegated authority.
PRINCE2 7 reference topics: Issues practice; delegated authority; issue report; issue register; project executive; project manager; senior supplier.
NEW QUESTION # 47
During stage 1, the City Council purchasing team must prepare the contract that will govern BuildyBrick's later design and construction work. The project manager agrees with the purchasing team the products, time and cost for this work package.
Which practice is being applied through the 'controlling a stage' process?
Answer: B
Explanation:
The correct answer is C - Plans . PRINCE2 applies the plans practice throughout project delivery, including when individual work packages are defined and authorized. A work package establishes what products are to be delivered and the constraints and control arrangements governing their production.
In this scenario, the project manager agrees with the City Council purchasing team the products, time, and cost associated with preparing the contract. These are core planning elements. The work must be defined sufficiently so that the team understands what it is expected to produce, when it should be completed, what resources or expenditure are available, and the limits within which it is authorized to operate.
Option A, business case, concerns the project's continuing investment justification and does not principally govern the detailed definition of products, time, and cost for a delegated work package. Option B, organization, defines roles, responsibilities, relationships, and the project-management structure. Although the relationship between project manager and team manager is relevant, the information explicitly being agreed here concerns planning. Option D, quality, would focus on product specifications, quality methods, acceptance arrangements, and quality control rather than the overall product/time/cost definition.
The work package therefore demonstrates application of the plans practice within controlling a stage.
PRINCE2 7 reference topics: Plans practice; controlling a stage; work packages; products; estimates; time and cost; delegated planning and control.
NEW QUESTION # 48
Before the end of stage 2, the project board authorizes a change that adds more trees and seating to the external landscaping. The change can be delivered in stage 3 without any forecast breach of project tolerance.
While preparing the next stage plan, the project manager incorporates the additional products and work, updates the relevant product descriptions and product register entries, and reviews whether the project initiation documentation needs to be updated.
Is this an appropriate application of 'prepare the next stage plan', and why?
Answer: B
Explanation:
The correct answer is A . When preparing the next stage plan, the project manager must incorporate all relevant authorized changes that affect the products or work to be undertaken in the forthcoming management stage. The stage plan must represent the current authorized baseline rather than an obsolete version of what was originally intended.
The additional trees and seating have already been authorized by the project board, and the change can be incorporated without a forecast breach of overall project tolerance. The project manager should therefore reflect the additional products and activities in the stage 3 plan, revise affected product descriptions and product-register information, and determine whether corresponding elements of the project initiation documentation need updating.
Option B is incorrect because an exception plan is not required for every authorized change. Exception planning is used where agreed tolerance is forecast to be exceeded and the higher management level requests a replacement plan. The scenario explicitly states that project tolerance is not forecast to be breached. Option C incorrectly introduces mandatory re-authorization by the business layer. Option D is incorrect because preparing the next stage plan is a project manager responsibility; project assurance may independently review the resulting information but does not prepare it instead.
PRINCE2 7 reference topics: Managing a stage boundary; prepare the next stage plan; authorized changes; product descriptions; product register; PID maintenance; exception plans.
NEW QUESTION # 49
A high-level requirement that the design should be consistent with its surroundings was recorded during
'starting up a project'. During initiation, the project manager works with Council members, residents, retailers and BuildyBrick to clarify the required design characteristics and define measurable acceptance criteria.
Which management product should be updated with this information?
Answer: B
Explanation:
The correct answer is A - Project product description . The project product description defines the project' s overall output and establishes the principal basis on which that output will ultimately be judged acceptable.
It includes the overall purpose, composition, quality expectations, acceptance criteria, and other characteristics necessary to determine whether the final project product is fit for its intended purpose.
The original statement that the design should be "consistent with its surroundings" is high level and inherently difficult to verify. During initiation, the project manager works with relevant stakeholders to translate that broad expectation into clearer design characteristics and measurable acceptance criteria . These details refine the definition of the overall project product and therefore belong in the project product description.
Option B is incorrect because a work package authorizes and controls specific work delegated to a team manager; it does not define the acceptance criteria for the entire project product. Option C, the product flow diagram, shows the sequence and dependencies involved in creating products rather than their acceptance requirements. Option D, the project plan, describes how and when the project's products will be delivered, but the overall acceptance definition belongs in the project product description.
This refinement also supports stakeholder alignment by turning an ambiguous requirement into objectively testable acceptance conditions.
PRINCE2 7 reference topics: Plans practice; project product description; quality expectations; acceptance criteria; starting up a project; initiating a project.
NEW QUESTION # 50
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