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| Section | Objectives |
|---|---|
| Topic 1: Processes | - Directing a project - Starting up a project - Initiating a project - Controlling a stage - Closing a project - Managing product delivery - Managing a stage boundary |
| Topic 2: People | - People management and effective collaboration |
| Topic 3: Practices | - Plans - Organizing - Risk - Quality - Business case - Issues - Progress |
| Topic 4: Principles | - Apply the PRINCE2 principles in context |
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NEW QUESTION # 23
The stage 4 inspections cannot start because a geological survey is late. Although the survey team is generally qualified, it lacks a specific technical capability needed to complete the survey. Without first assessing the gap, the project manager recommends replacing the entire team with a subcontractor, which would cause a significant further delay.
Is this an appropriate approach to leading a successful team, and why?
Answer: B
Explanation:
The correct answer is C . PRINCE2 7's people element emphasizes effective leadership, collaboration, capability, relationships, and understanding the people actually available to the project. A capability shortfall should therefore be diagnosed before a disproportionate organizational response is selected.
The survey team is described as generally qualified; only a specific technical capability is missing. Replacing the entire team without assessing the competency gap could discard useful knowledge, disrupt established relationships, increase transition time, and-as the scenario explicitly states-cause substantial additional delay. A better leadership response is first to establish exactly what capability is missing and then assess proportionate interventions such as specialist support, targeted training, temporary augmentation, mentoring, or bringing in one specialist rather than replacing the complete team.
PeopleCert's PRINCE2 7 guidance stresses the importance of team skills and collaboration and explicitly cautions against assuming that successful project leadership means replacing existing people whenever difficulties arise. It emphasizes working effectively with the team available and adapting the approach to people and circumstances.
Option A jumps directly to a disruptive solution. Option B incorrectly assumes that authority alone makes the proposed response appropriate. Option D overstates co-creation: agreed ways of working do not prevent justified changes to team composition.
PRINCE2 7 reference topics: People element; leading successful teams; capability and competency; collaboration; relationships; tailoring ways of working.
NEW QUESTION # 24
While preparing the project plan during initiation, the project manager proposes that stage 2 should end at the Council's financial year-end. This would allow the decision on funding for stage 3 to coincide with the Council's annual budget process.
Is this an appropriate application of the 'manage by stages' principle, and why?
Answer: D
NEW QUESTION # 25
PROCESSES
During the 'starting up a project' process, the Head of the Portfolio Office explains to the prospective project executive that LouisShopping is strategically important to the LOB portfolio, must support increased business opportunities and is expected to open by the end of financial year three.
During which activity should this clarification of the mandate and business expectations take place?
Answer: A
Explanation:
The correct answer is B - Appoint the project executive and manager . During starting up a project , the business layer ensures that appropriate project leadership is established and that the prospective project executive understands the mandate, organizational context, and principal business expectations attached to the proposed project.
The information described in the scenario-strategic importance to the LOB portfolio, the expectation that the project will increase business opportunities, and the required completion timeframe-is fundamental business direction. It provides context within which the executive will subsequently ensure that an appropriate project organization and initial business justification are established.
Option A occurs when the wider project management team is designed and appointed. Although role requirements and representation are addressed there, the scenario specifically concerns the initial relationship between the business layer and the prospective executive. Option C concerns deciding how the project's products should be delivered, such as the delivery method and sourcing approach. It does not principally establish the executive's understanding of the mandate. Option D concerns preparing the plan for the initiation stage, including the activities, resources, timescale, and controls required to perform initiation.
Therefore, clarification of the mandate and business expectations appropriately accompanies establishment of the executive and project manager roles.
PRINCE2 7 reference topics: Starting up a project; appoint the project executive and project manager; project mandate; business layer; initial project leadership.
NEW QUESTION # 26
In stage 4, work is late because the survey and utilities teams have not shared information needed by other teams, and morale is falling. The project manager considers a short weekly coordination forum for questions and information sharing, but rejects it solely because it would take time away from delivery.
Is this an appropriate approach to leading a successful team, and why?
Answer: A
Explanation:
The correct answer is C . PRINCE2 7 treats people, relationships, collaboration, and effective communication as integral to successful project delivery. The project manager is not limited to monitoring work package completion; the role also involves maintaining an environment in which teams can coordinate their work, resolve dependencies, share information, and sustain effective working relationships.
The scenario identifies the underlying cause of delay: the survey and utilities teams are not sharing information required by other teams. Rejecting a short coordination forum solely because it consumes delivery time fails to address that root cause. A concise, structured forum can reduce downstream delay by exposing dependencies, clarifying outstanding information, and enabling team managers to resolve problems before they affect additional products.
Option A incorrectly transfers responsibility for overall project-team coordination entirely to individual team managers. Option B focuses on meeting time without considering the greater cost of continued information failure. Option D is also inappropriate because an exception report is required when a forecast indicates that agreed tolerances will be exceeded, not merely because coordination problems have arisen. The project manager should first use proportionate management action within delegated authority.
PRINCE2 7 reference topics: People element; leading successful teams; communication; collaboration; relationships; managing product delivery.
NEW QUESTION # 27
During stage 3, the project manager forecasts that the stage-level recycling tolerance will be exceeded. The project manager records the matter in the issue register and sends only an issue report to the project board.
Is this an appropriate application of the progress practice, and why?
Answer: A
Explanation:
The correct answer is D . In PRINCE2, an exception exists when it is forecast that an agreed tolerance will be exceeded. The critical point is that the breach does not have to have occurred already. Once the project manager forecasts that stage tolerance cannot be maintained, the matter exceeds the project manager's delegated authority and must be escalated to the project board.
An issue report may contain detailed analysis of an issue, and the issue register can record the underlying matter. However, neither replaces the specific progress-control mechanism required when stage tolerance is forecast to be exceeded. The project manager must produce an exception report , explaining the cause of the forecast deviation, its consequences, available options, and an appropriate recommendation. The project board can then decide whether to request an exception plan or take another authorized course of action.
Option A therefore understates the governance consequence of the tolerance breach. Option B incorrectly treats the matter solely as an off-specification; the decisive factor for progress control is that an authorized stage-level tolerance is forecast to be exceeded. Option C is incorrect because the immediate escalation is from the project manager to the project board, not automatically to the portfolio office.
PRINCE2 7 reference topics: Progress practice; stage tolerances; exception; exception report; escalation; management by exception.
NEW QUESTION # 28
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