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| Section | Objectives |
|---|---|
| Topic 1: Requisition and Purchase Order Management | - Requisition creation and processing - Purchase order creation and lifecycle |
| Topic 2: Business Process and Security Framework | - Security roles and access control - Business process configuration overview |
| Topic 3: Receiving and Invoicing | - Invoice processing and matching (2-way / 3-way matching) - Goods and services receiving |
| Topic 4: Spend Management and Reporting | - Spend analysis and reporting tools - Compliance and audit controls |
| Topic 5: Procure-to-Pay Fundamentals | - Procurement lifecycle overview - Key procurement concepts and terminology |
| Topic 6: Integrations and System Configuration | - Procurement integrations with Finance and external systems - Basic configuration concepts |
| Topic 7: Supplier and Catalog Management | - Catalog and item management - Supplier setup and management |
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NEW QUESTION # 47
As the buyer, you would like to report on a specific purchase item (laptop) under office supplies, as well as computers.
What can you request to be created to enable this?
Answer: D
Explanation:
Every purchase item carries one required spend category, but organizations often need to analyze spend across additional, overlapping groupings that cut across spend categories, such as wanting to see a laptop reported both under its existing Office Supplies spend category and alongside other items classified as Computers. The Official Workday Pro Procure-to-Pay Guide identifies Purchase Item Groups as the mechanism for creating these additional, flexible groupings of items for reporting purposes, allowing the laptop to be included in a Computers group without changing its primary spend category assignment. Option A is incorrect because catalog items describe how items are presented for ordering, such as through punch-out or internal catalogs, and are not a reporting classification mechanism. Option B is incorrect because web items relate to externally hosted, punch-out catalog integrations and do not provide a grouping mechanism for cross-category reporting.
Option D is incorrect because spend categories are limited to one per item, the existing Office Supplies assignment, and cannot be used to add the additional Computers reporting dimension.
NEW QUESTION # 48
A supplier invoice line is $150.00. The P.O. line is $100. This has created a match exception.
What can you do to resolve this exception?
Answer: C
Explanation:
Three-way matching compares the amounts, quantities, and prices recorded on a supplier invoice against the corresponding purchase order and receipt, and when an invoice line amount exceeds what the purchase order authorizes, a match exception is generated that must be resolved before the invoice can proceed to payment.
The Official Workday Pro Procure-to-Pay Guide describes contacting the supplier to obtain a corrected invoice as the appropriate resolution when an invoice is billed at a higher amount than the agreed purchase order price, since the discrepancy reflects a billing error on the supplier's part rather than a system configuration issue. Option A is incorrect because adding the supplier to the portal addresses access and self- service capability, not a pricing discrepancy on a specific invoice. Option B is incorrect because creating a new match exception rule would alter system-wide tolerance configurations rather than resolve this individual transactional discrepancy, and is not an appropriate response to a one-off pricing error. Option C is incorrect because creating an additional receipt would misrepresent actual receiving activity unless additional goods were genuinely received, which is not indicated here.
NEW QUESTION # 49
What type of procurement do you use to track spend for physical items?
Answer: C
Explanation:
Workday categorizes procurement at a high level into Goods and Services to support different transactional behaviors, particularly around receiving, since physical items typically require quantity-based confirmation of delivery while services do not. The Official Workday Pro Procure-to-Pay Guide identifies Goods as the procurement type used to track spend for physical, tangible items, enabling the standard requisition, purchase order, and receiving workflow appropriate for inventory-type purchases. Option A is incorrect because Project-based Services is used for tracking billable, project-related service work rather than physical items, and follows a different tracking model tied to project worktags. Option C is incorrect because Matching is not a procurement type at all; it refers to the three-way matching process used to reconcile supplier invoices against purchase orders and receipts. Option D is incorrect because the general Service procurement type covers intangible deliverables such as labor or consulting, which typically do not involve the physical receipt of goods in the same manner as items procured under the Goods type.
NEW QUESTION # 50
When creating a company or making a change to the overall structure of an organization hierarchy, describe what is needed?
Answer: B
Explanation:
Changes to an organization's overall structure, such as creating a new company or restructuring how organizations relate to one another within a hierarchy, affect historical reporting, security, and financial data, and therefore require a controlled, effective-dated mechanism to implement properly. The Official Workday Pro Procure-to-Pay Guide describes the reorganization event as the required mechanism for creating a company or making structural changes to an organization hierarchy, ensuring that the change is properly effective-dated, documented, and that dependent data, such as worker assignments and reporting relationships, is updated consistently. Option A is incorrect because custom worktags are reporting dimensions used for tagging transactions and do not themselves capture or implement organizational structure changes. Option B is incorrect because, while transactional changes to cost centers may route through business processes, the question concerns structural changes to the organization hierarchy itself, which specifically requires a reorganization event. Option D is incorrect because reassigning workers to appropriate sub-types is typically a consequence that occurs as part of, or following, a reorganization event, not the mechanism that creates the structural change itself.
NEW QUESTION # 51
A large university needs to track the location of all equipment for their School of Engineering.
What organization type allows for this tracking?
Answer: B
Explanation:
Workday's Location organization type represents physical places, such as buildings, campuses, or rooms, and can be structured hierarchically to reflect an institution's physical footprint, while also serving as a worktag that can be applied to assets and transactions to indicate where they are physically situated. The Official Workday Pro Procure-to-Pay Guide identifies Locations Organization as the appropriate organization type for a large university needing to track the physical location of equipment for a specific school, such as the School of Engineering, since locations can be defined down to granular levels like buildings or rooms and associated with equipment records. Option A is incorrect because Company Organization represents the legal and financial entity, not physical equipment locations. Option C is incorrect because Region Organization is typically used for broader geographic groupings for reporting rather than granular, building-level equipment tracking. Option D is incorrect because Cost Center Organization groups financial spend and budgets by department or function, and does not represent physical locations where equipment resides.
NEW QUESTION # 52
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