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32. Frage
In the ISO 45001 health and safety management system, what is ' documented information ' ? Select the ONE best answer.
Antwort: C
Begründung:
ISO 45001 defines " documented information " as information required to be controlled and maintained by an organization. This can include policies, procedures, records, or other relevant data in any format (Clause
3.19). It encompasses all information used to establish, operate, and demonstrate the effectiveness of the OH and S management system.
Analysis of Options:
* A. Any paperwork generated when the system is in operation: Incorrect. This is too narrow and excludes digital or other formats.
* B. Any information about the system, or generated by it, held in any format: Correct. This aligns with the ISO 45001 definition in Clause 3.19.
* C. Paperwork such as Permits to Work and risk assessments: Incorrect. These are examples of documented information but do not encompass the full scope of the term.
* D. The master copies of the documents used to operate the system, held in any format: Incorrect.
This definition is limited to master copies, while documented information includes records as well.
ISO References:
* Clause 3.19: Definition of documented information.
* Clause 7.5: Control of documented information.
33. Frage
Showitoff is an organization specialization in the design and production of wall decorating materials for the domestic market.
During an ISO 45001 certification audit of the site, the auditor comes across an open, walled area just outside the maintenance department. It contains various scraps of wood and metal as well as serveral rusty components. Several heavy concrete beams are learning against a thin brick wall in which cracks are available. When asked about it, the OHS Manager states that he presumes that the materials come from maintenance work, so it is the Maintenance Manager's responsibility.
The auditor interview the Maintenance Manager in his department. He asks about the area outside and is told that it contains some excess material that the Manager likes to keep in case they come in handy at some stage.
The auditor points out that the wall appears to be unstable and could collapse at any moment. The Maintenance Manager is not aware of such a situation.
The auditor decides to review the process for evaluation of compliance with health and safety regulations in more depth.
Select six option that provide a meaningful audit trail for this process.
Antwort: A,C,D,F,G,J
Begründung:
An audit trail for evaluating compliance with regulations should focus on the identification, communication, and monitoring of legal and other requirements. Clause 9.1.2 of ISO 45001:2018 requires organizations to evaluate compliance with applicable OH and S legal and other requirements.
Analysis of Options:
A). What is the cost of repairing the wall?Irrelevant to compliance evaluation, as cost considerations are not part of legal compliance.
B). What hazards have been identified as being associated with regulations?Correct. Identifying hazards is a critical step in understanding compliance obligations (Clause 6.1.2).
C). How are maintenance staff made aware of regulatory requirements?Correct. Communication and training are vital for compliance (Clause 7.3).
D). How are OH and S objectives verified?Not directly relevant to compliance evaluations, as objectives pertain to performance improvement.
E). How are OHSMS records of compliance evaluations controlled and managed?Correct. Proper documentation and record-keeping are essential for demonstrating compliance (Clause 7.5).
F). How are updates to OH and S regulations monitored?Correct. Monitoring regulatory changes is critical for maintaining compliance (Clause 6.1.3).
G). How is the cost of safety improvements calculated?Irrelevant to compliance, as cost analysis is not required by ISO 45001.
H). What are the qualifications of the OHS Manager and Maintenance Manager?While competence is important, this does not directly relate to compliance evaluations.
I). What input does the Maintenance Manager have in the determination of legal compliance?Correct.
Understanding the roles and responsibilities of key personnel ensures effective compliance (Clause 5.3).
J). What knowledge does the OHS Manager have in relevant safety legislation?Correct. Awareness of applicable legislation is critical for effective compliance evaluation (Clause 7.2).
ISO References:
Clause 9.1.2: Evaluation of compliance.
Clause 6.1.2: Hazard identification and risk assessment.
Clause 7.5: Documented information.
34. Frage
Whistlekleen is a national dry cleaning and laundry organization with 50 shops. You are conducting an OHSMS surveillance audit of the head office and are sampling health and safety performance monitoring.
You find that 80 per cent of incident originate from five shops in the same region. Most of these relate to staff and customer feeling unwell due to breathing in the pungent atmosphere. Some required to be hospitalized.
The OHS Manager tells you that these are the oldest shops in the organization. The cleaning equipment emits Volatile Organic Compounds (VOCs) and needs replacing but the organisation cannot afford it at the moment.
You raise the following nonconformity against clause 10.2 of ISO 45001.
''The organization failed to act after incidents in the five old shops involving the release of VOCs from laundry operations, which resulted in injury in some instances. The equipment used was not capable of consistently operating to the required level of safety'' Select one of the options which would constitute the most effective corrective action for the nonconformity.
Antwort: A
Begründung:
Comprehensive Detailed Explanation along with All ISO 45001 Audit References Clause 10.2 of ISO 45001 pertains to Nonconformity and Corrective Action. Organizations are required to evaluate incidents, investigate their causes, and implement effective corrective actions to prevent recurrence.
* Issue Identified:The incidents in the five old shops are related to VOC emissions from outdated equipment, leading to staff and customer health concerns. This indicates inadequate risk management and failure to act on known safety issues.
* Analysis of Options:
* A. Display an emergency phone number.This is a reactive approach and does not address the root cause of the issue, i.e., VOC emissions. It also does not align with ISO 45001's emphasis on preventive measures.
* B. Evaluate and update the PPE requirements.While PPE is important, relying solely on PPE without addressing the root cause (emission of VOCs) is insufficient. PPE is considered the last line of defense under the hierarchy of controls.
* C. Reassess the OH&S risks associated with the laundry process in the five old shops.This option aligns with ISO 45001, Clause 8.1.2, and Clause 10.2, as it emphasizes reassessing risks and taking steps to mitigate them. A thorough risk assessment could lead to interim measures such as process improvements or administrative controls until the equipment is replaced.
* D. Review the current safety procedures.While reviewing safety procedures is useful, it does not address the specific nonconformity related to the equipment's inability to operate safely.
* Best Action:Reassessing the risks in the five shops (Option C) ensures a comprehensive review of the hazards posed by outdated equipment, leading to appropriate preventive and corrective actions.
ISO References:
* Clause 10.2: Requires identifying and addressing nonconformities to prevent recurrence.
* Clause 8.1.2: Emphasizes the hierarchy of controls and risk assessment as a foundation for mitigating hazards.
35. Frage
You are the OH and S manager in an organisation that makes plastic toys using injection moulding machines.
You are currently training three new internal auditors who will be responsible for carrying out first- and second-party audits on behalf of your organisation. You ask them to identify which of the following statements about grading first and/or second-party nonconformities are correct.
Identify which three of the following are true:
Antwort: C,F,H
Begründung:
The correct answers are D, F, H.
ISO 19011 guidance on generating audit findings says that nonconformities can be graded depending on the context of the organization and its risks. That directly supports D, because any grading should reflect the risk the nonconformity presents to the organization. The same guidance also says this grading can be quantitative (for example 1 to 5) or qualitative (for example minor/major), which makes F correct. Because the wording is
"can be graded", grading is optional rather than mandatory, so H is also true. (Synersia Foundation) Why the other options are not true:
A is not a requirement in ISO 19011. An organization may define grading rules in its audit programme or procedure, but there is no rule that grading must be agreed with the individual(s) managing the audit programme. (ISO) B is false. ISO 19011 does not recommend that top management grade nonconformities. Audit findings are generated by auditors based on objective evidence and audit criteria. (ISO) C is false. A second-party audit team does not have to adopt the auditee's grading system. The grading approach can follow the auditing organization's own rules and purpose for the audit. (ISO) E is false. Additional documented information at the closing meeting does not mean the grading must be changed. The evidence should be reviewed, but unresolved issues may simply remain recorded in the audit report. (Synersia Foundation) G is false. There is no requirement that extra grading categories must be agreed with the auditee before the closing meeting. The auditee should understand the findings, but the grading framework is not something ISO
19011 requires to be negotiated at that point. (ISO)
36. Frage
As a third-party auditor, you must audit company ABC, which has agreed with the Certification Body that the scope will be " manufacture of food for domestic animals " . They have recently bought the company XYZ across the road, which can manufacture the packaging materials for their food products. They have implemented a single OHS management system (ISO 45001) for both plants. However, for marketing purposes, they want to certify the management system for the food manufacturing only. They argue that XYZ has the role of a supplier.
What would be your response? Select one
Antwort: A
Begründung:
The correct answer is D .
ABC states that it has implemented one single OH and S management system for both plants . Once a single management system covers both sites, the certification body has to determine and audit the scope of the management system being operated , not an artificially narrowed commercial scope. IAF MD 1 says a multi-site organization has a single management system , and the certification body must confirm that a single management system is deployed and determine the scope of the management system being operated
. It also says the certification document must reflect the scope of certification and the sites/legal entities covered by that multi-site certification. ( IAF ) The argument that XYZ is "just a supplier" does not solve the problem. IAF MD 5 makes an important distinction: where an external provider is only a supplier, the certification body audits the organization's control of the supplied activity, not the performance of the activity itself . But here, XYZ is not outside the management system; ABC has already said both plants are inside one single OHSMS . So XYZ cannot simply be treated as an external supplier for certification-scoping purposes. ( IAF ) This is also consistent with the multi-site certification rules that do not allow an organization to exclude covered sites just to avoid certification consequences. IAF MD 1 explicitly says it is not admissible to exclude a problematic site from scope during certification, and the certification documents must show the sites covered by the certified system. While this example is about a "problematic" site, the principle is the same: once the site is part of the single management system, it cannot be carved out simply for convenience or marketing. ( IAF ) Therefore, as a third-party auditor, you should not agree to audit only the food plant while ignoring the packaging plant if both are included in the same ISO 45001 management system.
37. Frage
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