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| Section | Objectives |
|---|---|
| Integrations and System Configuration | - Basic configuration concepts - Procurement integrations with Finance and external systems |
| Spend Management and Reporting | - Spend analysis and reporting tools - Compliance and audit controls |
| Receiving and Invoicing | - Invoice processing and matching (2-way / 3-way matching) - Goods and services receiving |
| Requisition and Purchase Order Management | - Requisition creation and processing - Purchase order creation and lifecycle |
| Procure-to-Pay Fundamentals | - Key procurement concepts and terminology - Procurement lifecycle overview |
| Business Process and Security Framework | - Security roles and access control - Business process configuration overview |
| Supplier and Catalog Management | - Catalog and item management - Supplier setup and management |
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NEW QUESTION # 48
What task can you use to generate an operational journal?
Answer: A
Explanation:
Workday distinguishes between manual journals, which accountants create directly using the Create Journal task, and operational journals, which are generated automatically by the system as a byproduct of posting business transactions such as supplier invoices, expense reports, and payments. The Official Workday Pro Procure-to-Pay Guide identifies the Create Supplier Invoice task as an example of a transaction that, once completed and posted, automatically generates the corresponding operational journal entries based on Account Posting Rules, without requiring any manual journal entry. Option B is incorrect because Print Checks executes the payment process for previously approved supplier invoices and is a downstream payment activity rather than the originating transaction that generates the invoice-related operational journal. Option C is incorrect because Create Journal produces a manual journal entered directly by an accountant, which is the opposite of an operational journal. Option D is incorrect because Create Recurring Journal Template defines a template used to generate manual journals on a schedule, and does not itself produce an operational journal tied to a business transaction.
NEW QUESTION # 49
When creating a company or making a change to the overall structure of an organization hierarchy, describe what is needed?
Answer: A
Explanation:
Changes to an organization's overall structure, such as creating a new company or restructuring how organizations relate to one another within a hierarchy, affect historical reporting, security, and financial data, and therefore require a controlled, effective-dated mechanism to implement properly. The Official Workday Pro Procure-to-Pay Guide describes the reorganization event as the required mechanism for creating a company or making structural changes to an organization hierarchy, ensuring that the change is properly effective-dated, documented, and that dependent data, such as worker assignments and reporting relationships, is updated consistently. Option A is incorrect because custom worktags are reporting dimensions used for tagging transactions and do not themselves capture or implement organizational structure changes. Option B is incorrect because, while transactional changes to cost centers may route through business processes, the question concerns structural changes to the organization hierarchy itself, which specifically requires a reorganization event. Option D is incorrect because reassigning workers to appropriate sub-types is typically a consequence that occurs as part of, or following, a reorganization event, not the mechanism that creates the structural change itself.
NEW QUESTION # 50
You have reached agreement with a supplier of medical supplies on pricing for often used items. A supplier catalog is created for these items and this catalog is linked to a new supplier contract.
What can be done to ease regular pricing updates for items in this catalog?
Answer: C
Explanation:
When pricing for catalog items linked to a supplier contract changes regularly, manually updating those prices within Workday can create administrative burden and lag between actual market changes and system pricing.
The Official Workday Pro Procure-to-Pay Guide describes the supplier portal as a tool that, once a Workday account is established for a supplier contact, allows the supplier itself to directly maintain and update catalog pricing for items linked to their contract, placing the responsibility for timely updates with the party that has the most current pricing information. Option A is incorrect because Workday does not provide a delivered, automated integration that synchronizes purchase item prices directly with arbitrary supplier systems as a standard configuration. Option B is incorrect because maintaining pricing outside the contract and routing updates through a business process adds manual steps and delay rather than easing the update process. Option D is incorrect because adding more review or approval steps to the Catalog Load business process increases administrative overhead and would make regular pricing updates slower, not easier.
NEW QUESTION # 51
You must create a new spend category called Office Machines. The business asset accountant needs to review goods received using this spend category.
What item must you apply when assets in this spend category require registration?
Answer: B
Explanation:
When setting up a new spend category, administrators determine certain item-level controls that apply to purchase items assigned to that category, including whether items must be individually tracked once received, which is particularly important for assets that require formal registration, such as equipment reviewed by a business asset accountant. The Official Workday Pro Procure-to-Pay Guide identifies Track Items as the configuration that must be applied so that goods received under the Office Machines spend category can be individually identified and registered as trackable assets. Option B is incorrect because Alternate Item Identifiers store additional reference numbers, such as manufacturer part numbers, for identification purposes, but do not enable the asset tracking and registration workflow. Option C is incorrect because Allocate Other Charges is used to distribute additional costs, such as freight or handling, across lines and is unrelated to asset registration. Option D is incorrect because Classification provides a categorization or tagging mechanism for items but does not drive the requirement for individual item tracking and registration upon receipt.
NEW QUESTION # 52
On a supplier invoice, you need to divide the total line amount by different cost centers.
What field will you use?
Answer: A
Explanation:
On a supplier invoice line, the total line amount represents the cost being billed for a given item or service, but in many organizations that cost must be allocated across multiple cost centers or other worktag combinations for accounting purposes. The Official Workday Pro Procure-to-Pay Guide identifies the Splits field as the mechanism for dividing a single invoice line's total amount across multiple sets of worktags, whether by percentage or by specific amounts, so that the expense is recorded against the appropriate cost centers in the ledger. Option A is incorrect because Unit Cost reflects the per-unit price used in quantity-based calculations and has no function for allocating an amount across cost centers. Option B is incorrect because Item Tags are used to categorize or label items for identification purposes, not to distribute monetary amounts.
Option D is incorrect because Matching refers to the three-way matching process that reconciles invoice, purchase order, and receipt data, and does not provide a mechanism for splitting an amount across accounting dimensions.
NEW QUESTION # 53
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