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| Section | Weight | Objectives |
|---|---|---|
| Topic 1: Procurement Fundamentals | 25% | - Supplier setup, maintenance, and management - Purchase order generation and management - Procurement business process configuration - Requisition creation and approval processes |
| Topic 2: Invoicing and Accounts Payable | 25% | - Payment processing and execution - Reconciliation and financial posting - Expense management integration - Invoice processing and validation |
| Topic 3: Workday Configuration and Setup | 15% | - Security and access control - Business process framework setup - Procurement configuration settings |
| Topic 4: Reporting, Analytics and Integration | 15% | - Procurement and AP reporting - Data extraction and analytics - Troubleshooting and issue resolution - System integration and data flow |
| Topic 5: Spend Management and Compliance | 20% | - Spend analysis and control - Contract management and compliance - Policy compliance and audit requirements |
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NEW QUESTION # 12
You have reached agreement with a supplier of medical supplies on pricing for often used items. A supplier catalog is created for these items and this catalog is linked to a new supplier contract.
What can be done to ease regular pricing updates for items in this catalog?
Answer: C
Explanation:
When pricing for catalog items linked to a supplier contract changes regularly, manually updating those prices within Workday can create administrative burden and lag between actual market changes and system pricing.
The Official Workday Pro Procure-to-Pay Guide describes the supplier portal as a tool that, once a Workday account is established for a supplier contact, allows the supplier itself to directly maintain and update catalog pricing for items linked to their contract, placing the responsibility for timely updates with the party that has the most current pricing information. Option A is incorrect because Workday does not provide a delivered, automated integration that synchronizes purchase item prices directly with arbitrary supplier systems as a standard configuration. Option B is incorrect because maintaining pricing outside the contract and routing updates through a business process adds manual steps and delay rather than easing the update process. Option D is incorrect because adding more review or approval steps to the Catalog Load business process increases administrative overhead and would make regular pricing updates slower, not easier.
NEW QUESTION # 13
Which option can you select when using the Create Purchase Order task?
Answer: D
Explanation:
The Create Purchase Order task provides several starting points for generating a new purchase order, allowing buyers to choose an approach that best fits the procurement scenario, whether starting fresh or leveraging previously defined structures. The Official Workday Pro Procure-to-Pay Guide identifies Create from purchase order template as one of the available options when initiating Create Purchase Order, enabling buyers to reuse a predefined template containing standard lines, suppliers, or settings for recurring purchase scenarios, improving consistency and efficiency. Option A is incorrect because creating a purchase order from a blank starting point is not how the task is structured; purchase orders are generated from templates, requisitions, or contracts rather than an unstructured blank document. Option C is incorrect because creating from a request for quote is part of the sourcing and RFQ process, which may ultimately lead to a purchase order, but is not itself a direct option presented within the Create Purchase Order task. Option D is incorrect because supplier invoices are separate downstream documents and there is no option to create a purchase order from a supplier invoice.
NEW QUESTION # 14
To ensure timely processing of supplier invoices, your company wants the Accountant security group to be a backup to create supplier invoices.
What task must you use to allow the Accountant security group to create supplier invoices?
Answer: A
Explanation:
Workday separates the definition of a business process workflow, which steps occur and in what order, from the security policy governing who is permitted to initiate specific actions within that workflow, such as creating a supplier invoice. The Official Workday Pro Procure-to-Pay Guide explains that to add a security group, such as Accountant, as an authorized initiator for the Create Supplier Invoice action, the administrator edits the Business Process Policy for the Supplier Invoice business process and adds the security group to the initiating step. Option A is incorrect because Edit Tenant Setup - Financials does not manage security group permissions for business process actions. Option B is incorrect because Edit Business Process Definition configures the structure and steps of the workflow itself, such as adding approval steps, not which security groups may initiate those steps. Option D is incorrect because Edit Company Procurement Options governs procurement configuration settings and defaults, and has no role in granting security groups permission to initiate the supplier invoice creation action.
NEW QUESTION # 15
Your organization wants to eliminate the review step for all office supplies requisitions under $500 to increase efficiency.
What does the business process administrator configure to achieve this?
Answer: D
Explanation:
Business process steps, including review steps, can be configured with condition rules that determine the population of transactions to which the step applies, allowing administrators to exclude specific subsets of transactions, such as low-value requisitions for a particular spend category, from a given step entirely. The Official Workday Pro Procure-to-Pay Guide describes the correct approach as editing the requisition business process definition so that the review step is configured to exclude, or not apply to, office supplies requisitions under $500, effectively removing that step from the workflow for those specific transactions while leaving the review step intact for other requisitions. Option A is incorrect because creating a new security group to exclude requesters is an indirect, overly broad approach that affects a person's overall access rather than targeting the specific step and condition. Option B is incorrect because a custom validation displays a warning or error message but does not remove or bypass a business process step. Option D is incorrect because a report identifies and monitors requisitions but does not change business process behavior or eliminate a step.
NEW QUESTION # 16
You are setting up your suppliers, and you must group them in various ways.
What is the criterion for supplier categories and groups?
Answer: A
Explanation:
Workday distinguishes between supplier categories, used as a single-value classification on each supplier record for reporting purposes, and supplier groups, which provide a more flexible, multi-value grouping mechanism that can be used for security, routing, and reporting across many overlapping use cases. The Official Workday Pro Procure-to-Pay Guide confirms that each supplier may be assigned to exactly one supplier category, while being added to an unlimited number of supplier groups, allowing suppliers to participate in many different group-based configurations simultaneously while maintaining a single primary classification. Option A is incorrect because limiting supplier groups to one would eliminate the flexibility that groups are specifically designed to provide. Option C is incorrect because allowing no limits on supplier categories would contradict the single-category design intended for consistent primary classification. Option D is incorrect because, although supplier groups are indeed unlimited, the option also incorrectly claims unlimited supplier categories, which is not supported by the supplier record's single-category field.
NEW QUESTION # 17
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