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| Section | Objectives |
|---|---|
| Topic 1: People | - People management and effective collaboration |
| Topic 2: Processes | - Starting up a project - Managing product delivery - Initiating a project - Controlling a stage - Managing a stage boundary - Closing a project - Directing a project |
| Topic 3: Principles | - Apply the PRINCE2 principles in context |
| Topic 4: Practices | - Issues - Business case - Progress - Plans - Risk - Quality - Organizing |
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NEW QUESTION # 47
Before a BuildyBrick subcontractor begins testing the utilities and systems, the proposed team plan and the commitment to deliver the testing work package must be agreed.
Which role agrees to carry out the work package in the 'managing product delivery' process?
Answer: B
Explanation:
The correct answer is B - Team manager . Within the managing product delivery process, the team manager is responsible for accepting responsibility for an authorized work package and committing the delivery team to producing the specified products within the agreed constraints.
Before work begins, the team manager reviews the work package with the project manager to confirm that its requirements are understood and achievable. This includes examining the products to be delivered, product descriptions, quality requirements, tolerances, interfaces, constraints, reporting arrangements, risks, issues, and available resources. Where a team plan is required, it must also provide a credible basis for carrying out and controlling the specialist work. Acceptance therefore represents an explicit commitment by the team manager to deliver the work package.
Option A is incorrect because the project manager authorizes the work package but does not accept it on behalf of the delivery team. Option C is incorrect because the senior supplier represents the supplier interest on the project board and provides governance and specialist oversight rather than accepting individual work packages. Option D provides administrative or specialist project support but does not assume responsibility for specialist delivery.
PRINCE2 7 reference topics: Managing product delivery; accept a work package; team manager responsibilities; team plan; work-package authorization and acceptance.
NEW QUESTION # 48
ISSUES
During stage 1, BuildyBrick was appointed by the procurement team manager as the main contractor for the project. The project is now in stage 3 and BuildyBrick is part way through the site preparation. Following an environmental survey report, BuildyBrick will have to delay the site clearance by several weeks to enable protected amphibians to be relocated. There are two options to deal with this issue. The first is to wait for BuildyBrick to clear the site, but this will take longer. The second is to hire an additional contractor to clear the site more quickly, but this will cost more. Both of these options can be completed within cost and time tolerances, but appointing an additional contractor is beyond the project manager's delegated authority.
Here are three actions related to the resolution of this issue.
Which role (A-E) should be responsible for each action?
Choose only ONE role for each action. Each role can be used once, more than once, or not at all.
Answer: A,B,E
Explanation:
The correct mapping is Action 1 - A; Action 2 - E; Action 3 - C .
For Action 1 , the appointment of an additional contractor exceeds the project manager's delegated authority.
Although both options remain within overall stage cost and time tolerances, the project manager cannot authorize a decision that falls outside their defined authority. The matter must therefore be referred to the appropriate project-board authority, with the project executive responsible for leading the decision.
For Action 2 , maintaining project records is part of the project manager's day-to-day management responsibility. Once a decision has been taken, the project manager should ensure that the issue record is updated with the authorized response and decision so that there is an accurate audit trail.
For Action 3 , the senior supplier represents those providing specialist resources and expertise to create the project's products. Confirming that appropriate supplier resources can be made available for additional site- clearance work consequently aligns with the supplier interest.
This question illustrates that issue management must operate within the project's governance and delegation arrangements. Remaining within tolerance does not automatically permit the project manager to take an action specifically outside their delegated authority.
PRINCE2 7 reference topics: Issues practice; delegated authority; issue report; issue register; project executive; project manager; senior supplier.
NEW QUESTION # 49
At the stage 2 boundary, the project manager recommends adding the replacement subcontractor's account manager to the project board to represent supplier interests during stage 3.
Which practice is being applied in 'managing a stage boundary'?
Answer: B
Explanation:
The correct answer is B - Organization . The organization practice defines the project's structure of accountability and responsibility and ensures that the business, user, and supplier interests are appropriately represented throughout the project.
The proposed appointment concerns representation of the supplier interest on the project board . The senior supplier is accountable for ensuring that the specialist products can be designed and delivered and that suitable supplier resources, expertise, and technical capability are available. Where the supplier environment changes substantially between stages, the suitability of the project management team should be reconsidered rather than assuming that the original organizational structure must remain unchanged for the entire project.
The replacement subcontractor is expected to undertake the utilities and systems work during stage 3. It is therefore appropriate at the stage boundary to assess whether its account manager should provide senior supplier representation for the forthcoming stage.
Option A, plans, concerns what will be delivered and how, when, and by whom at the planning level, but the specific decision being described concerns project-governance representation. Option C concerns establishing and controlling product quality. Option D concerns monitoring actual and forecast performance against authorized plans and tolerances.
The scenario therefore applies the organization practice within managing a stage boundary to ensure that the governance structure remains appropriate for the next stage.
PRINCE2 7 reference topics: Organization practice; senior supplier; project board; supplier interest; managing a stage boundary; project organization.
NEW QUESTION # 50
During stage 4, the business identifies a need for additional funding to extend LouisShopping advertising beyond project closure so that more businesses are attracted to Louistown. The project board must communicate the business need and resulting direction to the project team.
Which role should lead this business-related ongoing direction?
Answer: A
Explanation:
The correct answer is A - Project executive . Within the directing a project process, the project board provides ongoing direction throughout the project. When that direction principally concerns the business interest , the project executive is the appropriate board member to lead it.
The scenario concerns additional funding and the continuation of advertising beyond project closure so that the wider business objective of attracting more businesses to Louistown can be supported. These matters relate directly to organizational investment, business justification, and the relationship between the project and the business layer. The project executive represents the business interest on the project board and maintains the principal interface between project governance and the commissioning organization.
Option B is incorrect because the project manager receives direction from the project board and manages the project on a day-to-day basis; the project manager does not replace the board's business governance role.
Option C is incorrect because project assurance independently evaluates whether the project is being conducted appropriately; it does not lead business direction. Option D represents the user interest, ensuring that the project products meet user needs and support expected benefits, but additional investment and business-layer direction fall primarily within the executive's domain.
PRINCE2 7 reference topics: Directing a project; give ongoing direction; project executive; business interest; business layer; project-board responsibilities.
NEW QUESTION # 51
At the start of stage 3, an approved request for change adds a promotional video to the stage. BuildyBrick has agreed to produce it, a product description has been prepared, and the project manager now needs to instruct the BuildyBrick team manager to begin the work.
During which 'controlling a stage' activity should this instruction be given?
Answer: C
Explanation:
The correct answer is A - Authorize a work package . Within the controlling a stage process, the project manager formally delegates responsibility for producing one or more products through a work package .
Authorization establishes the controlled interface between the project manager and the team manager and gives the team manager authority to begin the agreed specialist work.
In this scenario, the request for change has already been approved, BuildyBrick has agreed to produce the promotional video, and its product description has been prepared. The remaining action is therefore to formally instruct the BuildyBrick team manager to commence production. That instruction belongs to the authorize a work package activity.
During authorization, the work package description should be reviewed and co-created as appropriate with the team manager. The project manager confirms relevant products, constraints, tolerances, reporting arrangements, quality requirements, interfaces, and other applicable information before obtaining the team manager's acceptance and authorizing work to begin.
Option B concerns monitoring an already authorized work package. Option C concerns capturing newly identified issues and risks, whereas the request for change has already been dealt with. Option D involves corrective action within the project manager's delegated authority when actual or forecast performance requires intervention; it is not the standard mechanism for authorizing new specialist work.
PRINCE2 7 reference topics: Controlling a stage; authorize a work package; work package description; project manager/team manager interface; Ref. 16.4.1.
NEW QUESTION # 52
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