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| Section | Objectives |
|---|---|
| PRINCE2 Project Management Principles | - Manage by stages - Define roles, responsibilities and relationships - Ensure continued business justification - Manage by exception - Focus on products - Learn from experience - Tailor to suit the project |
| People | - Leading successful teams - Leading successful change - Effective communication |
| PRINCE2 Project Management Processes | - Managing a stage boundary - Controlling a stage - Starting up a project - Directing a project - Managing product delivery - Closing a project - Initiating a project |
| PRINCE2 Project Management Practices | - Business case - Progress - Plans - Risk - Organizing - Quality - Issues |
| Project Context and Tailoring | - Project scale and complexity - Tailoring PRINCE2 to the project context - Digital and data management - Sustainability - Organizational context - Delivery methods and approaches - Commercial context |
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NEW QUESTION # 53
While preparing the project plan during initiation, the project manager proposes that stage 2 should end at the Council's financial year-end. This would allow the decision on funding for stage 3 to coincide with the Council's annual budget process.
Is this an appropriate application of the 'manage by stages' principle, and why?
Answer: A
NEW QUESTION # 54
PLANS
Here are three items of information included in the stage 2 plan.
Under which heading (A-F) should each item be recorded?
Choose only ONE heading for each item of information. Each heading may be used once, more than once, or not at all.
Answer: A,B,D
Explanation:
The correct mapping is Item 1 - B; Item 2 - F; Item 3 - C .
Item 1 belongs under planning assumptions and prerequisites. The plan is being constructed on the assumption that limited experience with sustainable technologies increases the possibility of design errors and consequently requires additional quality-control time. This is a planning assumption that affects how the stage is estimated and scheduled.
Item 2 belongs under monitoring, control and reporting arrangements. Sending a design-progress summary to the project board every two weeks defines the frequency and mechanism by which progress information will be communicated and controlled during the stage.
Item 3 belongs under products to be delivered. The architectural visualizations are explicit outputs that stage 2 is expected to create. They are therefore part of the defined product scope of the stage plan.
The other headings address different planning information. Dependencies identify relationships that constrain sequencing; budget records the financial resources authorized for the plan; and tolerances establish permissible deviations from performance targets before escalation becomes necessary.
The question demonstrates that a PRINCE2 plan is not simply a schedule. It integrates products, assumptions, resources, controls, tolerances, dependencies, and reporting arrangements into a coherent management product.
PRINCE2 7 reference topics: Plans practice; stage plan; planning assumptions; products; monitoring and control arrangements; product-based planning.
NEW QUESTION # 55
During initiation, new information from BuildyBrick shows that additional protection of historic buildings will extend the planned duration.
Which role should the project manager consult to check that the revised plan still meets the needs of the project board and business?
Answer: A
Explanation:
The correct answer is C - Project assurance . Project assurance exists to provide the project board with confidence that the project is being conducted appropriately and remains consistent with the interests represented by the board. Assurance includes reviewing whether plans remain realistic, feasible, aligned with agreed objectives, and suitable for supporting project-board decision-making.
Here, BuildyBrick has supplied new information showing that protecting historic buildings will increase the planned duration. Before relying on the revised plan, the project manager needs confidence that it remains appropriate from the perspective of both the project board and the wider business. Consulting project assurance is therefore appropriate because assurance can independently review the plan against agreed objectives, targets, tolerances, business justification, and applicable organizational requirements.
Option A is incorrect because the business layer establishes strategic direction and commissions the project rather than routinely reviewing detailed project planning changes on behalf of the board. Option B is concerned primarily with specialist product delivery at team level. Option D is plausible because the project executive represents the business interest, but the question specifically concerns checking that a revised plan meets project-board and business needs. That independent review and confidence-giving function is characteristic of project assurance.
PRINCE2 7 reference topics: Organization practice; project assurance; project board; project planning; business interest; initiating a project.
NEW QUESTION # 56
During stage 3, the project manager forecasts that the stage-level recycling tolerance will be exceeded. The project manager records the matter in the issue register and sends only an issue report to the project board.
Is this an appropriate application of the progress practice, and why?
Answer: A
Explanation:
The correct answer is D . In PRINCE2, an exception exists when it is forecast that an agreed tolerance will be exceeded. The critical point is that the breach does not have to have occurred already. Once the project manager forecasts that stage tolerance cannot be maintained, the matter exceeds the project manager's delegated authority and must be escalated to the project board.
An issue report may contain detailed analysis of an issue, and the issue register can record the underlying matter. However, neither replaces the specific progress-control mechanism required when stage tolerance is forecast to be exceeded. The project manager must produce an exception report , explaining the cause of the forecast deviation, its consequences, available options, and an appropriate recommendation. The project board can then decide whether to request an exception plan or take another authorized course of action.
Option A therefore understates the governance consequence of the tolerance breach. Option B incorrectly treats the matter solely as an off-specification; the decisive factor for progress control is that an authorized stage-level tolerance is forecast to be exceeded. Option C is incorrect because the immediate escalation is from the project manager to the project board, not automatically to the portfolio office.
PRINCE2 7 reference topics: Progress practice; stage tolerances; exception; exception report; escalation; management by exception.
NEW QUESTION # 57
During stage 2, the design team is developing measures to minimize disruption to residents and local businesses. To build a relationship with this large external stakeholder group, the Sustainability Manager arranges a monthly newspaper article explaining the measures and inviting feedback.
Which PRINCE2 Project Management principle is MOST directly demonstrated, and why?
Answer: D
Explanation:
The correct answer is A . In PRINCE2 7, the principle define roles, responsibilities and relationships goes beyond establishing a formal organization chart. It recognizes that successful projects depend on effective relationships both within the project organization and with external stakeholders affected by, or capable of influencing, the project.
Here, residents and local businesses constitute a significant external stakeholder group. The Sustainability Manager is deliberately establishing an ongoing communication mechanism that both explains proposed measures and solicits feedback. This demonstrates active relationship management rather than one-way information distribution. PeopleCert emphasizes that PRINCE2 7 places substantially greater importance on relationships, stakeholder engagement, communication, and the human dimensions of change.
Option B is incorrect because PRINCE2 does not require the Sustainability Manager to become the exclusive spokesperson for all project communications. Options C and D incorrectly attribute the activity to tailor to suit the project . Using a newspaper could indeed represent a tailored communication mechanism, but the scenario asks which principle is most directly demonstrated. The central behavior is deliberately developing a relationship with an important stakeholder community.
PRINCE2 7 reference topics: Principles - Define roles, responsibilities and relationships; People - Communication and relationships; stakeholder engagement.
NEW QUESTION # 58
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