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| Section | Objectives |
|---|---|
| PRINCE2 Project Management Principles | - Define roles, responsibilities and relationships - Manage by stages - Ensure continued business justification - Focus on products - Learn from experience - Manage by exception - Tailor to suit the project |
| Project Context and Tailoring | - Commercial context - Sustainability - Project scale and complexity - Delivery methods and approaches - Digital and data management - Tailoring PRINCE2 to the project context - Organizational context |
| People | - Leading successful teams - Leading successful change - Effective communication |
| PRINCE2 Project Management Practices | - Plans - Business case - Risk - Organizing - Progress - Quality - Issues |
| PRINCE2 Project Management Processes | - Directing a project - Starting up a project - Closing a project - Managing a stage boundary - Managing product delivery - Controlling a stage - Initiating a project |
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10. Frage
A product description contains only the following quality specification for the car-parking component: "The shopping centre will include an underground car park." Is this an effective application of the quality practice, and why?
Antwort: B
Begründung:
The correct answer is D . A product description must define a product sufficiently clearly for its creation, review, and approval to be planned and controlled. Merely stating that the shopping centre will contain an underground car park identifies the existence of a required component, but it does not provide an adequate quality specification .
For effective quality management, measurable characteristics should be established so that the product can be objectively assessed against agreed expectations. Depending on the product, these may include capacity, dimensions, accessibility provisions, charging facilities, structural requirements, security arrangements, environmental standards, or other measurable characteristics. Appropriate quality tolerances may also be defined where controlled variation is permissible.
Option A is incorrect because existence alone does not establish whether the car park is fit for purpose.
Option B similarly confuses confirmation of delivery with verification of acceptable quality. Option C is incorrect because the quality management approach defines how quality will be managed across the project; it is not the repository for all detailed product-specific quality specifications.
The product description therefore needs sufficient measurable information to enable planning of quality- control activities and objective verification that the delivered product meets its defined requirements.
PRINCE2 7 reference topics: Quality practice; product descriptions; quality specifications; quality tolerances; quality control; acceptance and verification.
11. Frage
While selecting the project approach, the team identifies that a traditional delivery method and the proposed use of external suppliers could make the sustainability requirements harder to achieve. The risk is recorded in the project log for consideration during initiation.
Is this an appropriate application of 'starting up a project', and why?
Antwort: D
Begründung:
The correct answer is B . Selecting the project approach during starting up a project is intended to establish an appropriate basis for how the project will be delivered before the organization commits significant resources to initiation. The delivery method and use of external suppliers can materially influence management controls, commercial arrangements, quality, sustainability, communication, risk, and other management approaches subsequently developed during initiation.
The team has identified an uncertainty arising directly from its proposed approach: a traditional delivery model combined with external suppliers may make sustainability requirements more difficult to achieve.
Recording this early in the project log is appropriate because risks, issues, lessons, and other relevant information identified during starting up should not be ignored simply because detailed management approaches have not yet been completed.
Option A is too narrow. Clarifying contractual obligations may be relevant, but it is not the primary rationale demonstrated here. Option C incorrectly suggests that a manageable risk should be deferred; early identification allows it to influence initiation planning and development of the PID. Option D creates a false choice. Sustainability expectations may indeed inform quality requirements, but an uncertainty concerning whether the delivery approach will enable those requirements to be achieved is still legitimately a risk.
PRINCE2 7 reference topics: Starting up a project; select the project approach; project log; early risk identification; sustainability; project initiation documentation.
12. Frage
The LouisShopping project is part of the LOB portfolio and is now in the 'initiating a project' process. The project manager asks the portfolio office to support preparation of the digital and data management approach.
Why is this involvement appropriate during the 'agree the management approaches' activity?
Antwort: D
Begründung:
The correct answer is D . During agree the management approaches , the project determines how the various aspects of management will be handled and ensures that those approaches align with relevant organizational strategies, policies, standards, and established practices. A project operating within a portfolio does not develop its digital and data arrangements in isolation.
The LOB portfolio office is therefore an appropriate source of specialist support because it can ensure that the project's digital and data management approach conforms to portfolio-wide data governance standards and technical requirements . This can include requirements concerning information architecture, access, security, storage, retention, tooling, ownership, and integration with portfolio information systems.
Option A is incorrect because PRINCE2 does not mandate the stated rigid sequencing in which the digital and data management approach must always be finalized before the communication management approach.
Management approaches are interdependent and may be developed iteratively. Option B describes legitimate content of digital and data management but does not explain why the portfolio office's involvement is specifically appropriate. Option C makes an unsupported generalization about linear-sequential delivery necessarily producing more documentation than iterative or incremental delivery.
The decisive factor is organizational alignment: project-specific management arrangements must operate consistently with applicable business and portfolio standards.
PRINCE2 7 reference topics: Initiating a project; agree the management approaches; digital and data management approach; portfolio standards; governance; tailoring.
13. Frage
During initiation, the project executive asks the project manager to evaluate a credible business option that omits the underground car park. The project manager includes an investment appraisal of that option in the full business case, despite the main contractor's objection.
Is this an appropriate application of the business case practice, and why?
Antwort: A
Begründung:
The correct answer is A . The purpose of the business case is to provide the information needed to determine whether the project represents a desirable, viable, and achievable investment. Developing that justification requires the project to evaluate credible alternatives rather than assuming that the initially proposed solution is automatically the optimum investment.
The option without the underground car park is described as credible. It is therefore appropriate for the project manager to include an investment appraisal of that option so that decision-makers can compare its costs, benefits, risks, dis-benefits, and overall value with those of the preferred solution. The main contractor's objection does not remove the project's responsibility to examine legitimate business alternatives; supplier preferences must not determine investment justification.
Option B is incorrect because PRINCE2 does not impose a universal requirement for customer and supplier organizations to maintain completely separate business cases. Option C incorrectly treats initial scope as immutable. During development of the business case, alternative configurations can be evaluated when this helps determine the most appropriate investment. Option D similarly assumes that one anticipated benefit- parking income-precludes examination of other options. A benefit is an input to investment appraisal, not a reason to suppress alternatives.
The scenario therefore demonstrates objective option appraisal as part of sound business justification.
PRINCE2 7 reference topics: Business case practice; business options; investment appraisal; justification; desirability, viability and achievability; initiating a project.
14. Frage
While preparing the project plan during initiation, the project manager proposes that stage 2 should end at the Council's financial year-end. This would allow the decision on funding for stage 3 to coincide with the Council's annual budget process.
Is this an appropriate application of the 'manage by stages' principle, and why?
Antwort: C
15. Frage
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