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| Section | Objectives |
|---|---|
| Procure-to-Pay Overview | - Procurement lifecycle in Workday - End-to-end P2P business process flow |
| Supplier Management | - Supplier onboarding and setup - Supplier accounts and maintenance |
| Payments and Settlement | - Payment processing workflow - Settlement and reconciliation concepts |
| Procurement Operations | - Requisitions and purchase orders - Catalog and non-catalog purchasing |
| Business Process Configuration | - Approval workflows - Procurement business process framework |
| Invoice Management | - Invoice creation and processing - Invoice matching and validation |
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NEW QUESTION # 12
A large university needs to track the location of all equipment for their School of Engineering.
What organization type allows for this tracking?
Answer: B
Explanation:
Workday's Location organization type represents physical places, such as buildings, campuses, or rooms, and can be structured hierarchically to reflect an institution's physical footprint, while also serving as a worktag that can be applied to assets and transactions to indicate where they are physically situated. The Official Workday Pro Procure-to-Pay Guide identifies Locations Organization as the appropriate organization type for a large university needing to track the physical location of equipment for a specific school, such as the School of Engineering, since locations can be defined down to granular levels like buildings or rooms and associated with equipment records. Option A is incorrect because Company Organization represents the legal and financial entity, not physical equipment locations. Option C is incorrect because Region Organization is typically used for broader geographic groupings for reporting rather than granular, building-level equipment tracking. Option D is incorrect because Cost Center Organization groups financial spend and budgets by department or function, and does not represent physical locations where equipment resides.
NEW QUESTION # 13
What business process allows supplier control and approval prior to processing transactions?
Answer: A
Explanation:
The Supplier Request business process provides a controlled, approval-based workflow for onboarding new suppliers or modifying key supplier information before that supplier becomes eligible for transactional activity such as receiving purchase orders or invoices. The Official Workday Pro Procure-to-Pay Guide identifies Supplier Request as the business process that allows for review and approval prior to a supplier being enabled for procurement transactions, giving stakeholders such as procurement or finance teams control over which suppliers are activated. Option A is incorrect because Supplier Status Change is used to change the status, such as active to inactive, of a supplier that already exists in the system, rather than to control initial setup before transacting. Option B is incorrect because Supplier Change Event manages updates to existing supplier records after the supplier has already been established. Option C is incorrect because Supplier Event is not the specific delivered business process name associated with pre-transaction supplier review and approval; Supplier Request is the precise, correct process for this purpose.
NEW QUESTION # 14
You are a supplier administrator at a company using Workday Procurement. A supplier contact is requesting access to the supplier portal.
What must you do before the supplier contact can log in?
Answer: C
Explanation:
Supplier portal access in Workday is granted through Workday user accounts that are associated with individual supplier contact records, meaning a contact representing a real person at the supplier must exist on the supplier record before a Workday account can be linked to that person for login purposes. The Official Workday Pro Procure-to-Pay Guide describes the correct sequence as first adding the supplier contact to the supplier record, and then creating a Workday account for that supplier contact, establishing the credential that allows the individual to log into the supplier portal. Option A is incorrect because creating an initial requisition has no bearing on, and is not a prerequisite for, granting supplier portal access. Option B is incorrect because adding a supplier address provides location information but does not establish a person, the supplier contact, who can be associated with a login account. Option C is incorrect because the sequence is reversed; a Workday account must be linked to an existing supplier contact, so the contact record must be created first, not after the account.
NEW QUESTION # 15
An administrator wants to enhance the efficiency of catalog searches. The goal is to eliminate purchase items if there are catalog or supplier items associated to the procurement item.
What subtab in company procurement options would they use?
Answer: A
Explanation:
Edit Company Procurement Options is organized into multiple subtabs, each governing settings relevant to a specific stage of the procurement process, such as Requisition, Purchase Order, Receipt, and Sourcing, allowing administrators to configure behaviors precisely where they apply. The Official Workday Pro Procure- to-Pay Guide indicates that the setting to eliminate generic purchase items from search results when catalog or supplier-specific items already exist for the same procurement item is found on the Requisition subtab, since this setting affects what requesters see when searching for items to add to a requisition. Option A is incorrect because the Purchase Order subtab addresses settings relevant to PO creation and behavior, not requisition- time catalog search results. Option C is incorrect because the Receipt subtab configures receiving-related options and has no bearing on catalog search efficiency during requisitioning. Option D is incorrect because the Sourcing subtab manages settings related to the sourcing process, such as request for quote behaviors, rather than how items appear in requisition search results.
NEW QUESTION # 16
What type of procurement do you use to track spend for physical items?
Answer: C
Explanation:
Workday categorizes procurement at a high level into Goods and Services to support different transactional behaviors, particularly around receiving, since physical items typically require quantity-based confirmation of delivery while services do not. The Official Workday Pro Procure-to-Pay Guide identifies Goods as the procurement type used to track spend for physical, tangible items, enabling the standard requisition, purchase order, and receiving workflow appropriate for inventory-type purchases. Option A is incorrect because Project-based Services is used for tracking billable, project-related service work rather than physical items, and follows a different tracking model tied to project worktags. Option C is incorrect because Matching is not a procurement type at all; it refers to the three-way matching process used to reconcile supplier invoices against purchase orders and receipts. Option D is incorrect because the general Service procurement type covers intangible deliverables such as labor or consulting, which typically do not involve the physical receipt of goods in the same manner as items procured under the Goods type.
NEW QUESTION # 17
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