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| Section | Objectives |
|---|---|
| Topic 1: PRINCE2 Project Management Processes | - Directing a project - Managing a stage boundary - Starting up a project - Managing product delivery - Closing a project - Initiating a project - Controlling a stage |
| Topic 2: Project Context and Tailoring | - Delivery methods and approaches - Tailoring PRINCE2 to the project context - Project scale and complexity - Digital and data management - Commercial context - Sustainability - Organizational context |
| Topic 3: People | - Leading successful teams - Effective communication - Leading successful change |
| Topic 4: PRINCE2 Project Management Practices | - Organizing - Plans - Risk - Progress - Issues - Business case - Quality |
| Topic 5: PRINCE2 Project Management Principles | - Manage by stages - Learn from experience - Manage by exception - Tailor to suit the project - Define roles, responsibilities and relationships - Focus on products - Ensure continued business justification |
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15. Frage
At project closure, the project manager prepares the end project report, noting that the project exceeded its budget by 10% and planned duration by 15% because of additional heritage protection work. The findings are summarized for the project board and shared with the LOB Portfolio Director so that other projects can learn from them.
Which practice is being applied?
Antwort: D
Begründung:
The correct answer is C - Progress . The progress practice establishes mechanisms for comparing actual achievements with planned targets, forecasting future performance, controlling deviations, and providing appropriate information to decision-makers. At project closure, this includes reviewing overall project performance against the baselines and targets that were originally authorized.
The end project report provides the project board with a consolidated assessment of how the project performed. In this scenario, the project manager records that actual cost exceeded the budget by 10% and actual duration exceeded the planned schedule by 15%. These are direct comparisons between actual and planned performance , placing the information squarely within the progress practice.
Sharing the findings with the LOB Portfolio Director also enables experience from the LouisShopping project to support organizational learning. This does not change the primary practice being demonstrated: the information being analysed and communicated is project performance against authorized targets.
Option A concerns whether continued or completed investment was justified in terms of costs, benefits, risks, and business objectives. Option B concerns creation and maintenance of plans. Option D concerns ensuring products meet defined quality requirements. Although each may contribute information to project closure, the specific evaluation of cost and time performance belongs principally to progress .
PRINCE2 7 reference topics: Progress practice; end project report; actual versus planned performance; project closure; lessons and organizational learning.
16. Frage
RISK
Here are three items of information relating to the 'risk' practice.
In which management product (A-E) should each item be recorded?
Choose only ONE management product for each item of information. Each management product may be used once, more than once, or not at all.
Antwort: A,B
Begründung:
The correct mapping is Item 1 - A; Item 2 - E; Item 3 - E .
Item 1 belongs in the risk register. The cracked pane itself is an existing problem and therefore an issue.
However, the item explicitly identifies a separate uncertainty : the supplier may fail to meet the future replacement date, potentially delaying later work. Because this is an uncertain future event affecting project objectives, it is a risk and should be recorded in the risk register.
Item 2 belongs in the risk management approach. It describes the agreed procedure and frequency for reviewing project risks. The risk management approach defines how risk management will be performed, including responsibilities, procedures, review arrangements, scales, reporting, and supporting techniques.
Item 3 also belongs in the risk management approach. A red-amber-green classification is part of the project's agreed risk assessment and prioritization framework rather than information about an individual risk.
The distinction is fundamental: the risk register contains individual identified risks and their management information , whereas the risk management approach defines the project's overall method, procedures, scales, responsibilities, and controls for managing risk .
PRINCE2 7 reference topics: Risk practice; risk register; risk management approach; uncertainty; risk assessment; risk review arrangements; risk scales.
17. Frage
Before the end of stage 2, the project board authorizes a change that adds more trees and seating to the external landscaping. The change can be delivered in stage 3 without any forecast breach of project tolerance.
While preparing the next stage plan, the project manager incorporates the additional products and work, updates the relevant product descriptions and product register entries, and reviews whether the project initiation documentation needs to be updated.
Is this an appropriate application of 'prepare the next stage plan', and why?
Antwort: C
Begründung:
The correct answer is A . When preparing the next stage plan, the project manager must incorporate all relevant authorized changes that affect the products or work to be undertaken in the forthcoming management stage. The stage plan must represent the current authorized baseline rather than an obsolete version of what was originally intended.
The additional trees and seating have already been authorized by the project board, and the change can be incorporated without a forecast breach of overall project tolerance. The project manager should therefore reflect the additional products and activities in the stage 3 plan, revise affected product descriptions and product-register information, and determine whether corresponding elements of the project initiation documentation need updating.
Option B is incorrect because an exception plan is not required for every authorized change. Exception planning is used where agreed tolerance is forecast to be exceeded and the higher management level requests a replacement plan. The scenario explicitly states that project tolerance is not forecast to be breached. Option C incorrectly introduces mandatory re-authorization by the business layer. Option D is incorrect because preparing the next stage plan is a project manager responsibility; project assurance may independently review the resulting information but does not prepare it instead.
PRINCE2 7 reference topics: Managing a stage boundary; prepare the next stage plan; authorized changes; product descriptions; product register; PID maintenance; exception plans.
18. Frage
During stage 1, the City Council purchasing team must prepare the contract that will govern BuildyBrick's later design and construction work. The project manager agrees with the purchasing team the products, time and cost for this work package.
Which practice is being applied through the 'controlling a stage' process?
Antwort: D
Begründung:
The correct answer is C - Plans . PRINCE2 applies the plans practice throughout project delivery, including when individual work packages are defined and authorized. A work package establishes what products are to be delivered and the constraints and control arrangements governing their production.
In this scenario, the project manager agrees with the City Council purchasing team the products, time, and cost associated with preparing the contract. These are core planning elements. The work must be defined sufficiently so that the team understands what it is expected to produce, when it should be completed, what resources or expenditure are available, and the limits within which it is authorized to operate.
Option A, business case, concerns the project's continuing investment justification and does not principally govern the detailed definition of products, time, and cost for a delegated work package. Option B, organization, defines roles, responsibilities, relationships, and the project-management structure. Although the relationship between project manager and team manager is relevant, the information explicitly being agreed here concerns planning. Option D, quality, would focus on product specifications, quality methods, acceptance arrangements, and quality control rather than the overall product/time/cost definition.
The work package therefore demonstrates application of the plans practice within controlling a stage.
PRINCE2 7 reference topics: Plans practice; controlling a stage; work packages; products; estimates; time and cost; delegated planning and control.
19. Frage
PROGRESS
Here are three actions related to the 'progress' practice for the LouisShopping project.
Which role (A-E) should be responsible for each action?
Choose only ONE role for each action. Each role can be used once, more than once, or not at all.
Antwort: A,B,C
Begründung:
The correct mapping is Action 1 - E; Action 2 - B; Action 3 - A .
For Action 1 , project support can assist the project manager with administrative and information- management activities, including assembling information from the lessons log and helping compile the lessons report. Accountability for managing lessons remains with the appropriate management roles, but project support provides practical assistance with maintaining and consolidating project records.
For Action 2 , the project manager is responsible for monitoring the current management stage against its agreed targets and tolerances. When the project manager forecasts that stage tolerance will be exceeded, the situation becomes an exception. The project manager must escalate it to the project board through an exception report , because corrective action requiring authority beyond the project manager's delegated tolerance cannot be decided unilaterally.
For Action 3 , the project executive , leading the project board, is responsible for the project-board decision on the exception plan. The board reviews the proposed recovery approach, including revised targets and tolerances, and determines whether continued delivery remains justified and the plan should be authorized.
PRINCE2 7 reference topics: Progress practice; lessons report; project support; tolerances; exceptions; exception report; exception plan; project board authority. The three actions are shown in Question 33 of the uploaded source.
20. Frage
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