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PRINCE2 PRINCE2-Practitioner Exam Syllabus Topics:

SectionObjectives
Scenario-based Application & Tailoring- Applying PRINCE2 principles, themes, and processes to real project scenarios
- Tailoring PRINCE2 to project environment and scale
PRINCE2 Processes- Managing a Stage Boundary
- Controlling a Stage
- Starting up a Project
- Directing a Project
- Managing Product Delivery
- Closing a Project
- Initiating a Project
PRINCE2 Principles- Applying the 7 principles in project scenarios
  • 1. Defined roles and responsibilities
    • 2. Manage by exception
      • 3. Continued business justification
        • 4. Manage by stages
          • 5. Focus on products
            • 6. Learn from experience
              • 7. Tailor to suit the project environment
                PRINCE2 Themes- Organization theme
                - Quality theme
                - Risk theme
                - Progress theme
                - Business Case theme
                - Plans theme
                - Change theme

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                PRINCE2 Practitioner Exam Sample Questions (Q38-Q43):

                NEW QUESTION # 38
                Project Scenario - Health and Safety Training Project:
                ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
                ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver "capability to provide health and safety training", including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
                The e-learning course will be developed by a specialist external consultancy. The materials for classroom-based training will be delivered by ABC Company's development team. All course materials will be piloted before they are used. ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business. ABC Company will use their own sales and marketing departments to promote the courses.
                The legislation requires construction companies to comply with the new legislation within two years. The course materials and trainers have to be accredited by a government agency before courses can be delivered.
                ABC Company is planning to deliver pilot courses within five months of starting the project.
                The ABC Company standard development model for new courses recommends the following stages:

                End of the Project scenario.
                Additional Information:
                The Chief Executive Officer (CEO) founded the company five years ago. Under her leadership, ABC Company has grown quickly into a successful training company. It delivers a range of accredited professional training.
                The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams. She authorizes all large contracts personally.
                The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
                The Operations Director is responsible for the delivery off all training and for the training development budget. His department organizes courses, venues and trainers. They work with the Product and the Sales teams to provide a comprehensive training schedule. ABC Company's IT manager reports to the Operations Director.
                The Business Development Director has recently been appointed to identify new training needs and propose new products. She will work with the Operations. Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
                The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model. Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
                The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard. He also checks course materials to ensure they are fit for purpose and of the required quality.
                The Central Services Director has responsibility for corporate communications, facilities management and configuration management. He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
                The Corporate Document Manager reports to the Central Services Director. She helped establish the company's document management system and now operates it across the business. She manages a team of administrators and contracts staff when workload is high.
                The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material. All account managers and the marketing team report to him. They promote existing training courses to other training companies and existing customers.
                End of the additional information.
                ABC Company carried out a similar project two years ago, in response to changes in health and safety legislation for the health service. The experiences from that project were used to refine the corporate risk management policy. For that reason, the project board decided to use the corporate risk management policy in the risk management approach for this project.
                Is this appropriate, and why?

                Answer: C


                NEW QUESTION # 39
                Scenario
                Additional Information
                Extract from the Communication Management Strategy.
                The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.

                Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
                The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PID). The PID includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues, lessons and quality - results.
                After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
                This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
                Which statement applies to the Information needs for each interested party section?

                Answer: B


                NEW QUESTION # 40
                One of the senior managers of the company that is developing the 'e-learning course' has worked with ABC
                Company before. The team manager for the delivery of the 'e-learning course' has looked on ABC Company's
                intranet, but cannot find any reference to this work. The team manager has contacted the senior manager to
                discuss this project.
                Is this an appropriate application of the 'learn from experience' principle, and why?

                Answer: D

                Explanation:
                Explanation/Reference:
                Business Case Theme
                Testlet 1
                Scenario
                Additional Information
                During the initiation stage the Project Manager met with the Marketing Director to find out more about the
                requirements of the promotional calendar and recorded the following notes:
                There has been a reduction in the order numbers at the MNO Manufacturing due in part to the increased
                marketing activities of its competitors. 10% of customers have not re-ordered in this financial year and staff
                morale is poor. A number of skilled staff have left as a result and replacement staff have not been recruited
                due to the reduced operation. If the project is successful, a recruitment campaign will be required to fill the
                existing staff vacancies and there may be a requirement for additional staff. Operational costs are likely to
                increase because skilled staff are expensive and difficult to find.
                In financial terms, there were a total of 1,500 orders in the last financial year, each with an average profit of
                E2k. The Marketing department believes that sending a promotional calendar to our current and prospective
                customers would increase orders by at least 10% with a minimum of 10 further orders from the list of
                prospective customers within 12 months from the date of distribution.
                The Marketing Director will be funding the project from the business marketing budget. She believes that the
                effect of a good company image portrayed by a successful calendar would last into a second year. She has
                forecast the same increase in orders for a second year and predicts that the annual employee satisfaction
                survey will show a measurable improvement in staff morale.
                A number of alternatives were explored, including:
                * 20% discount for all repeat customers - not cost-effective and very short term
                * A promotional calendar as a free Christmas gift - would target current and prospective customers and the
                benefits would last into a second year
                * A series of television and press advertisements was too expensive
                * A direct mail shot to all customers - benefit would be short term
                * Creation of an internet website - would not suit all customers
                The calendar is seen as the favored option, as long as the company's competitors do not increase their
                marketing activity. Whilst the Marketing department wants a very high quality, glossy product, the project
                management team must be aware of the cost this will incur.
                Using the Project Scenario and the additional Information provided for this question In the Scenario
                Booklet, answer the following question.


                NEW QUESTION # 41
                Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.
                The Stage Plan for stage 3 has been produced.
                The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule.
                The operational staff schedule is produced weekly and maintained by the Engineering Manager.
                None of the E500 change budget has been used to date and this is available for the stage.
                Which 2 statements apply to the External dependencies section?

                Answer: D,E


                NEW QUESTION # 42
                Scenario
                Additional Information
                Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
                Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
                Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
                Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
                Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
                Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar.
                It has yet to be decided which of the photographers to use.
                Which 2 statements explain why the Purchasing Manager should be appointed as a Senior Supplier for this project?

                Answer: D,E


                NEW QUESTION # 43
                ......

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