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| Section | Objectives |
|---|---|
| Topic 1: People | - Leading successful teams - Leading successful change - Effective communication |
| Topic 2: PRINCE2 Project Management Processes | - Directing a project - Managing product delivery - Initiating a project - Controlling a stage - Managing a stage boundary - Starting up a project - Closing a project |
| Topic 3: PRINCE2 Project Management Principles | - Manage by stages - Ensure continued business justification - Focus on products - Tailor to suit the project - Learn from experience - Define roles, responsibilities and relationships - Manage by exception |
| Topic 4: PRINCE2 Project Management Practices | - Business case - Plans - Issues - Progress - Risk - Organizing - Quality |
| Topic 5: Project Context and Tailoring | - Commercial context - Tailoring PRINCE2 to the project context - Sustainability - Delivery methods and approaches - Digital and data management - Project scale and complexity - Organizational context |
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NEW QUESTION # 29
PROGRESS
Here are three actions related to the 'progress' practice for the LouisShopping project.
Which role (A-E) should be responsible for each action?
Choose only ONE role for each action. Each role can be used once, more than once, or not at all.
Answer: C,D,E
Explanation:
The correct mapping is Action 1 - E; Action 2 - B; Action 3 - A .
For Action 1 , project support can assist the project manager with administrative and information- management activities, including assembling information from the lessons log and helping compile the lessons report. Accountability for managing lessons remains with the appropriate management roles, but project support provides practical assistance with maintaining and consolidating project records.
For Action 2 , the project manager is responsible for monitoring the current management stage against its agreed targets and tolerances. When the project manager forecasts that stage tolerance will be exceeded, the situation becomes an exception. The project manager must escalate it to the project board through an exception report , because corrective action requiring authority beyond the project manager's delegated tolerance cannot be decided unilaterally.
For Action 3 , the project executive , leading the project board, is responsible for the project-board decision on the exception plan. The board reviews the proposed recovery approach, including revised targets and tolerances, and determines whether continued delivery remains justified and the plan should be authorized.
PRINCE2 7 reference topics: Progress practice; lessons report; project support; tolerances; exceptions; exception report; exception plan; project board authority. The three actions are shown in Question 33 of the uploaded source.
NEW QUESTION # 30
At the start of stage 3, an approved request for change adds a promotional video to the stage. BuildyBrick has agreed to produce it, a product description has been prepared, and the project manager now needs to instruct the BuildyBrick team manager to begin the work.
During which 'controlling a stage' activity should this instruction be given?
Answer: B
Explanation:
The correct answer is A - Authorize a work package . Within the controlling a stage process, the project manager formally delegates responsibility for producing one or more products through a work package .
Authorization establishes the controlled interface between the project manager and the team manager and gives the team manager authority to begin the agreed specialist work.
In this scenario, the request for change has already been approved, BuildyBrick has agreed to produce the promotional video, and its product description has been prepared. The remaining action is therefore to formally instruct the BuildyBrick team manager to commence production. That instruction belongs to the authorize a work package activity.
During authorization, the work package description should be reviewed and co-created as appropriate with the team manager. The project manager confirms relevant products, constraints, tolerances, reporting arrangements, quality requirements, interfaces, and other applicable information before obtaining the team manager's acceptance and authorizing work to begin.
Option B concerns monitoring an already authorized work package. Option C concerns capturing newly identified issues and risks, whereas the request for change has already been dealt with. Option D involves corrective action within the project manager's delegated authority when actual or forecast performance requires intervention; it is not the standard mechanism for authorizing new specialist work.
PRINCE2 7 reference topics: Controlling a stage; authorize a work package; work package description; project manager/team manager interface; Ref. 16.4.1.
NEW QUESTION # 31
During the 'starting up a project' process, the Business Opportunities Director appoints the Regeneration Manager as project manager and states that the portfolio's standard role description will apply without discussion. The Regeneration Manager asks to confirm the responsibilities, but the Director refuses because the project is urgent.
Is the refusal an appropriate application of the 'define roles, responsibilities and relationships' principle, and why?
Answer: D
Explanation:
The correct answer is C . PRINCE2 requires project roles, responsibilities, authority, accountability, and working relationships to be sufficiently clear for the people performing those roles to understand what is expected of them. A standard organizational role description can provide a useful baseline, but it does not remove the need to establish how the role applies within the particular project context.
The project manager is responsible for day-to-day management within the authority delegated by the project board. Consequently, the Regeneration Manager must understand the specific responsibilities, decision rights, interfaces, tolerances, reporting expectations, and relationships relevant to this project. Urgency does not justify leaving those matters ambiguous. PeopleCert describes clear roles and responsibilities as fundamental to accountability, reduced ambiguity, effective communication, and project success.
Option A incorrectly treats a generic portfolio description as sufficient in every circumstance. Option B identifies a legitimate project initiation responsibility but does not justify refusing clarification. Option D is incorrect because portfolio management does not replace the PRINCE2 project-level organization and governance responsibilities.
The principle is therefore being applied incorrectly: standardized descriptions may support implementation, but the individual performing the project management role still needs a clear, project-specific understanding and acceptance of the responsibilities assigned.
PRINCE2 7 reference topics: Principles - Define roles, responsibilities and relationships; Organization practice; Starting up a project; role clarity and accountability.
NEW QUESTION # 32
During initiation, the project executive asks the project manager to evaluate a credible business option that omits the underground car park. The project manager includes an investment appraisal of that option in the full business case, despite the main contractor's objection.
Is this an appropriate application of the business case practice, and why?
Answer: D
Explanation:
The correct answer is A . The purpose of the business case is to provide the information needed to determine whether the project represents a desirable, viable, and achievable investment. Developing that justification requires the project to evaluate credible alternatives rather than assuming that the initially proposed solution is automatically the optimum investment.
The option without the underground car park is described as credible. It is therefore appropriate for the project manager to include an investment appraisal of that option so that decision-makers can compare its costs, benefits, risks, dis-benefits, and overall value with those of the preferred solution. The main contractor's objection does not remove the project's responsibility to examine legitimate business alternatives; supplier preferences must not determine investment justification.
Option B is incorrect because PRINCE2 does not impose a universal requirement for customer and supplier organizations to maintain completely separate business cases. Option C incorrectly treats initial scope as immutable. During development of the business case, alternative configurations can be evaluated when this helps determine the most appropriate investment. Option D similarly assumes that one anticipated benefit- parking income-precludes examination of other options. A benefit is an input to investment appraisal, not a reason to suppress alternatives.
The scenario therefore demonstrates objective option appraisal as part of sound business justification.
PRINCE2 7 reference topics: Business case practice; business options; investment appraisal; justification; desirability, viability and achievability; initiating a project.
NEW QUESTION # 33
A new law requires everyone working on public-infrastructure projects to hold an appropriate security clearance. The project manager records the legislation as an external event in the issue register so that its effects can be assessed.
Is this an appropriate application of the issues practice, and why?
Answer: D
Explanation:
The correct answer is A . The legislation is an external event that has already occurred : a new legal requirement now applies to people working on public-infrastructure projects. It therefore represents an issue rather than merely an uncertain future risk. Recording it in the issue register enables the project team to assess its impact and determine what action may be necessary.
The effect could be significant. Existing or planned personnel may not possess the required security clearance, which could constrain the availability of resources, delay mobilization, alter supplier arrangements, increase costs, or affect scheduled delivery. The project manager should therefore ensure the event is captured and assessed rather than waiting until every consequence is known.
Option B is incorrect because external events that affect project objectives should still be managed through the project's agreed governance and issue-management controls. Option C would delay formal management of an event whose implications may require immediate investigation and action. Option D incorrectly assumes that externally generated issues belong exclusively to the business layer. The business may need to participate in resolving some consequences, but the project team must manage impacts on the project within its authority and escalation arrangements.
The key distinction is that an issue concerns something that has happened or is currently relevant , whereas a risk concerns uncertainty about a future event.
PRINCE2 7 reference topics: Issues practice; external events; issue register; issue assessment; resource impacts; risk-versus-issue distinction.
NEW QUESTION # 34
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