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| Section | Objectives |
|---|---|
| Processes | - Initiating a project - Controlling a stage - Directing a project - Managing a stage boundary - Closing a project - Managing product delivery - Starting up a project |
| Practices | - Risk - Progress - Plans - Organizing - Business case - Quality - Issues |
| People | - People management and effective collaboration |
| Principles | - Apply the PRINCE2 principles in context |
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NEW QUESTION # 12
Before the end of stage 2, the project board authorizes a change that adds more trees and seating to the external landscaping. The change can be delivered in stage 3 without any forecast breach of project tolerance.
While preparing the next stage plan, the project manager incorporates the additional products and work, updates the relevant product descriptions and product register entries, and reviews whether the project initiation documentation needs to be updated.
Is this an appropriate application of 'prepare the next stage plan', and why?
Answer: D
Explanation:
The correct answer is A . When preparing the next stage plan, the project manager must incorporate all relevant authorized changes that affect the products or work to be undertaken in the forthcoming management stage. The stage plan must represent the current authorized baseline rather than an obsolete version of what was originally intended.
The additional trees and seating have already been authorized by the project board, and the change can be incorporated without a forecast breach of overall project tolerance. The project manager should therefore reflect the additional products and activities in the stage 3 plan, revise affected product descriptions and product-register information, and determine whether corresponding elements of the project initiation documentation need updating.
Option B is incorrect because an exception plan is not required for every authorized change. Exception planning is used where agreed tolerance is forecast to be exceeded and the higher management level requests a replacement plan. The scenario explicitly states that project tolerance is not forecast to be breached. Option C incorrectly introduces mandatory re-authorization by the business layer. Option D is incorrect because preparing the next stage plan is a project manager responsibility; project assurance may independently review the resulting information but does not prepare it instead.
PRINCE2 7 reference topics: Managing a stage boundary; prepare the next stage plan; authorized changes; product descriptions; product register; PID maintenance; exception plans.
NEW QUESTION # 13
The target state for LouisShopping requires the car park to be monitored continuously, 24 hours a day and seven days a week, as an ongoing safety routine.
Under which heading of the change management approach should this requirement be recorded?
Answer: C
Explanation:
The correct answer is A - State characteristics . The requirement describes an attribute of the intended future operating environment: once LouisShopping has transitioned to its target state, the car park must be monitored continuously, twenty-four hours a day and seven days a week. It therefore defines what the future state must be like , rather than describing an activity required to create that state.
Within the change management approach, state characteristics describe relevant features of the current, interim, or target states. The continuous-monitoring requirement is an enduring operational condition and consequently belongs under this heading.
Option B, Enabling activities , would instead describe activities undertaken to move people or the organization from the current state toward the target state-for example, training personnel, implementing a monitoring process, or preparing operational procedures. Option C, Resources , would identify the people, funding, equipment, systems, or other resources needed to support the change. Option D, Responsibilities , would define who is accountable for specific change-related activities or ongoing duties.
The distinction is therefore between describing the desired condition and describing the means of achieving or sustaining it. "The car park is monitored continuously" is a characteristic of the required target operating state.
PRINCE2 7 reference topics: People; change management approach; current state, interim state and target state; state characteristics; enabling activities.
NEW QUESTION # 14
Before a BuildyBrick subcontractor begins testing the utilities and systems, the proposed team plan and the commitment to deliver the testing work package must be agreed.
Which role agrees to carry out the work package in the 'managing product delivery' process?
Answer: D
Explanation:
The correct answer is B - Team manager . Within the managing product delivery process, the team manager is responsible for accepting responsibility for an authorized work package and committing the delivery team to producing the specified products within the agreed constraints.
Before work begins, the team manager reviews the work package with the project manager to confirm that its requirements are understood and achievable. This includes examining the products to be delivered, product descriptions, quality requirements, tolerances, interfaces, constraints, reporting arrangements, risks, issues, and available resources. Where a team plan is required, it must also provide a credible basis for carrying out and controlling the specialist work. Acceptance therefore represents an explicit commitment by the team manager to deliver the work package.
Option A is incorrect because the project manager authorizes the work package but does not accept it on behalf of the delivery team. Option C is incorrect because the senior supplier represents the supplier interest on the project board and provides governance and specialist oversight rather than accepting individual work packages. Option D provides administrative or specialist project support but does not assume responsibility for specialist delivery.
PRINCE2 7 reference topics: Managing product delivery; accept a work package; team manager responsibilities; team plan; work-package authorization and acceptance.
NEW QUESTION # 15
During initiation, the project team holds a product-based planning workshop to break the site-preparation and foundation products into greater detail. The analysis identifies the need for a more comprehensive and costly environmental impact assessment because of Louistown's 'green town' status.
During which 'initiating a project' activity should this workshop take place?
Answer: C
Explanation:
The correct answer is C - Prepare the project plan . Product-based planning is central to preparing a reliable PRINCE2 plan. The project team begins by defining and analysing the products that must be delivered and then establishes their dependencies, activities, resource requirements, estimates, and sequence.
The workshop described in the scenario is explicitly breaking the site-preparation and foundation products into greater detail. That is a planning activity. The discovery that a more comprehensive environmental impact assessment will be necessary also affects the work required to produce the project's products and potentially its schedule, resources, dependencies, and costs. Those implications should therefore be incorporated while preparing the project plan.
Option A concerns deciding how PRINCE2 and organizational project-management requirements will be adapted to the circumstances of LouisShopping. It is not the activity in which detailed product decomposition is performed. Option B concerns establishing the management approaches governing areas such as risk, issues, quality, commercial management, sustainability, and digital/data management. Option D uses the resulting estimates and other planning information to develop the project's detailed justification, but the product-based planning workshop itself belongs to preparation of the project plan.
The sequence is important: detailed planning information can subsequently inform refinement of the full business case.
PRINCE2 7 reference topics: Initiating a project; prepare the project plan; plans practice; product-based planning; product analysis; estimates and dependencies.
NEW QUESTION # 16
During initiation, new information from BuildyBrick shows that additional protection of historic buildings will extend the planned duration.
Which role should the project manager consult to check that the revised plan still meets the needs of the project board and business?
Answer: D
Explanation:
The correct answer is C - Project assurance . Project assurance exists to provide the project board with confidence that the project is being conducted appropriately and remains consistent with the interests represented by the board. Assurance includes reviewing whether plans remain realistic, feasible, aligned with agreed objectives, and suitable for supporting project-board decision-making.
Here, BuildyBrick has supplied new information showing that protecting historic buildings will increase the planned duration. Before relying on the revised plan, the project manager needs confidence that it remains appropriate from the perspective of both the project board and the wider business. Consulting project assurance is therefore appropriate because assurance can independently review the plan against agreed objectives, targets, tolerances, business justification, and applicable organizational requirements.
Option A is incorrect because the business layer establishes strategic direction and commissions the project rather than routinely reviewing detailed project planning changes on behalf of the board. Option B is concerned primarily with specialist product delivery at team level. Option D is plausible because the project executive represents the business interest, but the question specifically concerns checking that a revised plan meets project-board and business needs. That independent review and confidence-giving function is characteristic of project assurance.
PRINCE2 7 reference topics: Organization practice; project assurance; project board; project planning; business interest; initiating a project.
NEW QUESTION # 17
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