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| Section | Objectives |
|---|
| PRINCE2 Themes | - Risk - Quality - Progress - Business Case - Change - Plans - Organization
|
| PRINCE2 Processes | - Managing Stage Boundaries - Controlling a Stage - Starting Up a Project - Directing a Project - Managing Product Delivery - Closing a Project - Initiating a Project
|
| PRINCE2 Principles | |
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PRINCE2 Practitioner Exam Sample Questions (Q83-Q88):
NEW QUESTION # 83
Scenario
Additional Information
During the initiation stage the Project Manager met with the Marketing Director to find out more about the requirements of the promotional calendar and recorded the following notes:
There has been a reduction in the order numbers at the MNO Manufacturing due in part to the increased marketing activities of its competitors. 10% of customers have not re-ordered in this financial year and staff morale is poor. A number of skilled staff have left as a result and replacement staff have not been recruited due to the reduced operation. If the project is successful, a recruitment campaign will be required to fill the existing staff vacancies and there may be a requirement for additional staff. Operational costs are likely to increase because skilled staff are expensive and difficult to find.
In financial terms, there were a total of 1,500 orders in the last financial year, each with an average profit of
£2k. The Marketing department believes that sending a promotional calendar to our current and prospective customers would increase orders by at least 10% with a minimum of 10 further orders from the list of prospective customers within 12 months from the date of distribution.
The Marketing Director will be funding the project from the business marketing budget. She believes that the effect of a good company image portrayed by a successful calendar would last into a second year. She has forecast the same increase in orders for a second year and predicts that the annual employee satisfaction survey will show a measurable improvement in staff morale.
A number of alternatives were explored, including:
* 20% discount for all repeat customers - not cost-effective and very short term
* A promotional calendar as a free Christmas gift - would target current and prospective customers and the benefits would last into a second year
* A series of television and press advertisements was too expensive
* A direct mail shot to all customers - benefit would be short term
* Creation of an internet website - would not suit all customers
The calendar is seen as the favored option, as long as the company's competitors do not increase their marketing activity. Whilst the Marketing department wants a very high quality, glossy product, the project management team must be aware of the cost this will incur.
Using the Project Scenario and the additional Information provided for this question In the Scenario Booklet, answer the following question.
Which 2 statements correctly define a Business Case risk which should be recorded under the Major risks heading?
- A. The prepared calendar pack is to be delivered to the printers by the first week in December.
- B. If any competitors launch a calendar at the same time this will reduce the impact of the MNO calendar and benefits will be reduced.
- C. Operational costs will increase as a result of the recruitment campaign.
- D. If the calendar quality is poor customers will not use it, creating the reverse effect and reducing orders further.
- E. Staff morale will improve as a result of the promotional calendar.
Answer: B,D
NEW QUESTION # 84
Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule. The operational staff schedule is produced weekly and maintained by the Engineering Manager.
None of the £500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the Planning assumptions section?
- A. Move entry 9 to External dependencies because the photo session schedule is created by the professional photographer.
- B. No change to entry 8 because this cannot be confirmed until all of the label designs entries have been received and an assessment made.
- C. Move entry 8 to External dependencies because the label designs are created outside of the scope of the project.
- D. Delete entry 9 because the photo session schedule should have been approved as part of stage 2.
- E. Delete entry 10 because the inclusion of different members from the Engineering team in each photo should be shown in the Product Description for the photos.
Answer: B,E
NEW QUESTION # 85
Additional Information
Chief Executive Officer (CEO): He started the company 25 years ago and knows his job very well. He injured his leg two years ago which has restricted his visits to the engineering area. As CEO he has an overall perspective of the business strategic requirements and the authority to commit resources as required.
Marketing Director: She has been with the company for three years, following a successful career with a publicity company. She has the ability to represent the needs of the business, particularly as this is a marketing project. She has the authority to commit the annual business marketing budget, from which the project will be funded, as she sees appropriate. She will be responsible for monitoring the expected benefits of the calendar, in particular the improvement of the company's image.
Engineering Manager: He has been responsible for many engineering innovations in the company and is still as keen and energetic as the day he started. VVhilst he will not be part of the project team, his staff will feature in the photos for the promotional calendar.
Central Records: This group of five staff looks after all company records and document control. They now maintain all project files.
Bright Lights: This is the local office supplies company. It supplies all the stationery and office equipment needs of the company and will supply the stationery for this project.
Portraits ltd: This is a professional photographic company with a number of excellent photographers and a history of successful work. This company has been selected to take the photos for the company calendar. It has yet be decided which of the photographers to use.
Which 2 statements explain why Central Records should be appointed as Project Support for this project?
- A. They control the receipt, identification, versions, storage and issue of all project products within the company's projects.
- B. They perform a quality assurance function across all projects.
- C. They have knowledge of the organizational standards that will be applicable to the project.
- D. They will ensure compliance with all company policies and procedures.
- E. They already exist within the organization and have been with the company for many years.
Answer: A,C
NEW QUESTION # 86
Which 2 statements explain why the Sales Manager should be appointed as a Senior User for this project?
- A. He joined the company last year with huge enthusiasm.
- B. He is able to represent current and prospective customer interests.
- C. The launch of a company calendar will impact the Sales department.
- D. He would like to move into the Marketing department in the future and sees this as an opportunity to work closely with the Marketing Director.
- E. He reports directly to the Marketing Director.
Answer: B,C
NEW QUESTION # 87
Who is responsible for ensuring that Communication Management Strategy is appropriate and that planned communication activities actually take place?
- A. Project Assurance
- B. Corporate or Programme Management
- C. Project Support
- D. Project Manager
Answer: A
NEW QUESTION # 88
......
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