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PRINCE2 PRINCE2-Practitioner Exam Syllabus Topics:

Section	Weight	Objectives
Topic 1: PRINCE2 Themes	40%	- Progress - Change - Risk - Business Case - Organization - Quality - Plans
Topic 2: PRINCE2 Principles	20%	- Continued business justification - Manage by exception - Learn from experience - Focus on products - Defined roles and responsibilities - Tailor to suit the project environment - Manage by stages
Topic 3: Tailoring PRINCE2	10%	- Tailoring principles, themes and processes - Adapting to project size, complexity and context
Topic 4: PRINCE2 Processes	30%	- Controlling a Stage - Starting up a Project - Managing a Stage Boundary - Initiating a Project - Closing a Project - Managing Product Delivery - Directing a Project

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PRINCE2 Practitioner Exam Sample Questions (Q93-Q98):

NEW QUESTION # 93
Scenario
A central government department, the Ministry of Food Hygiene (MFH), faces increasing pressure to cut costs, better manage suppliers' performance and reduce the confusion caused by inadequate internal controls, outdated standards and outdated technology. External consultants were employed to conduct a feasibility study to identify options to address the problems, and the likely costs and benefits. The following options were considered:
● Do nothing.
● Re-engineer selected business functions.
● Outsource selected business functions.
The feasibility study concluded that there was a case for outsourcing the MFH Information Technology Division and the Facilities Division (maintenance of buildings and grounds). The recommendations were:
● One service provider should be contracted to provide the services currently provided by the Information Technology Division and the Facilities Division.
● A 10-year service contract should be agreed with the selected service provider.
The feasibility study developed high-level designs of the current organization, processes, systems and operating models, plus an outline Business Case for the required project. The external consultants also made the following recommendations for the management of the project:
● Use PRINCE2.
● Set up the project with 4 management stages:
Stage 1. Standard PRINCE2 initiation activities.
Stage 2. Create detailed designs (future organization, processes, systems and operating models) and the service level agreement between MFH and the future service provider.
Stage 3. Request and evaluate proposals, select service provider and agree contract.
Stage 4. Transfer equipment and staff, transfer responsibility for service provision and run trial period.
Initial estimates indicated that the project would cost £2.5m and take two years to complete.
MFH senior management agreed that there was a case for outsourcing, and accepted the recommendations as a basis for the project. There is an expected saving of £20m over 10 years.
The Outsourcing project has completed the Starting up a Project process and is now in the initiation stage.
Because of the strategic importance of the project, the MFH Chief Executive Officer has taken the role of Executive. A PRINCE2-experienced Project Manager has been appointed from within MFH. Staff within the business functions being outsourced will work with the external consultants who conducted the feasibility study to define the detailed designs.
Which 2 statements should be recorded under the Reasons heading?

A. The Ministry of Food Hygiene (MFH) needs to deal with the increasing pressure to cut costs and better manage supplier's performance.
B. The inadequate controls, outdated standards and outdated technology must be addressed.
C. Relocating staff to the selected service provider's premises will mean that no property transfer is required.
D. The lack of up-to-date technology in MFH means a re-engineering of existing services will not necessarily deliver the performance improvements required.
E. Providing re-engineered services in-house will remove the need to transfer staff to a service provider.

Answer: A,C

Explanation:
Explanation/Reference:
http://www.whatisprince2.net/prince2-theme-business-case.php

NEW QUESTION # 94
Scenario
Additional Information

Further information on some resources who could be involved in the project:
Outcome Account Manager: He represents Outcome which is a recruitment agency that provides specialist outsourcing resources. Outcome provided the consultants who carried out the feasibility study and the same consultants will be providing support and guidance to the Information Technology and Facilities teams during the project.
Director of Finance Division: She was transferred from the Information Technology Division 12 months ago. She is responsible for ensuring a cost-conscious approach is adopted in all operational and project activities across the Ministry of Food Hygiene.
Hardware Manager: Reports to the Director of Information Technology. He provides computer hardware to all business functions but has little awareness of the needs of his colleagues working in software.
Payroll Manager: Reports to the Director of Finance. He is a very experienced and efficient qualified accountant who has much of the responsibility of running the Finance Division on behalf of the Director of Finance. He has been involved in drafting the Ministry's business strategy and assisting in a full business risk assessment. He also drafted the corporate Business Case standards.
Which 2 alternative actions apply to the proposed Senior Supplier for this project?

A. Add 'Hardware Manager' because he provides computer hardware to all business functions and will be impacted by the outcome.
B. Retain because she is responsible for the design of the future Information Technology organization and working practices.
C. Remove because she only represents the Information Technology Division.
D. Add 'Director of Facilities' because he is responsible for the design of the future organization, processes, systems and operation models for Facilities.
E. Replace with 'Director of Facilities' because he supports the initiative and has many ideas about how to improve the service.

Answer: B,D

NEW QUESTION # 95
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could vary considerably depending on the size of the package and the delivery service used. For the purpose of this project, the Project Manager has selected an appropriate service but feels that a corporate standard for postage would have reduced the time and effort invested. It could reduce the company's overheads by up to E20k per year. How should the Project Manager record this observation within the project?

A. Make a note of the observation in the Daily Log to be transferred to a Benefits Review Plan at the end of the project.
B. Make an entry in the Lessons Log for future consideration by corporate management.
C. Record the observation in an Exception Report to the Project Board.
D. Produce a project mandate, outlining the potential savings to be achieved by the introduction of a corporate standard.

Answer: B

NEW QUESTION # 96
Scenario
Product Summary
A list of customers will be collated. This will use existing information from the Accounts department about current customers, and existing information from the Marketing department about prospective customers.
Using the tariff of mailing costs available from the Post Office, a production cost forecast will be produced to allow the CEO and the Marketing Director to decide whether to continue with the project. If they decide to continue, they will give the approval to launch the internal label design competition. Competition rules will be required to communicate details of the competition to the staff. The chosen label design will then be selected from the competition entries.
The photos for the calendar must be based on existing photo design ideas available from the Marketing department. The selected photos will be chosen from these. Monthly calendar displays will be created to show the required layout of each page.
Product Breakdown Structure (contains errors)

Extract from Stage Plan for stage 3.
(All entries are true statements but may not be shown under the correct heading or in the correct document).

Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule. The operational staff schedule is produced weekly and maintained by the Engineering Manager.
None of the £500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the External dependencies section?

A. Delete entry 6 because the customer details were used in stage 2 to create the customer list.
B. Delete entry 7 because it should be shown in the Product Description for the label design.
C. Move entry 5 to Plan prerequisites because the new company logo will influence the label designs.
D. Move entry 5 to Plan description because the new company logo will be delivered during stage 3.
E. Delete entry 5 because the new company logo is being delivered by a separate project and will be detailed in the plans for that project.

Answer: A,B

NEW QUESTION # 97
All the products that are due in stage 3 have been completed, apart from the 'updated corporate quality procedures'. The work has been completed but the product has not yet been approved. The executive has been told that it will be signed off before the end of the project. In response to an exception report, the executive has instructed the project manager to plan to obtain approval of the product in stage 4.
Is this appropriate application of the report management stage end' activity, and why?

A. No, because approval of the products was planned for stage 3 and must be completed before the stage ends.
B. No, because a project-level exception plan is required before approval of the quality procedures can be delayed.
C. Yes, because approval of the product can be carried forward into the next stage, with authority from the project board.
D. Yes, because the completion of the product in the next stage is a follow-on action recommendation for stage 4.

Answer: C

Explanation:
Explanation/Reference:

NEW QUESTION # 98
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